Explanation
For the option to lease purchase an estimated fifty-five (55) Multi-Function Devices (MFD's) and purchase associated maintenance/service, support and supplies for the Public Safety Department, Division of Police. These MFD's will be connected to their network and provide users with security access to scanning, copying, printing and fax capability with each device. The MFD's will replace most of the various existing copiers, printers, scanners and fax machines throughout the Division to meet their communication/information needs in a more effective and comprehensive manner. The term of the proposed option contract is for three (3) years based on a three (3) year lease with option to purchase each device for $1.00 at the end of the three (3) year term. Additionally, the contract has an option to extend for two (2) additional years on a year by year basis for continued service and supplies for purchased MFD's subject to mutual agreement by both parties. The contract will expire December 31, 2013 or sooner dependent on the installation date of the last device. The Purchasing Office opened formal bids on February 11, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA003474; 65 companies were solicited; 8 bids were received (MBE: 0; FBE: 0).
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder as follows:
Gordon Flesch Company Inc. CC# 390993125 (Expires: 11/25/2010)
Total Estimated Annual Expenditure: $162,320.00
The company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
The following four (4) companies submitting bids with lower pricing did not meet the bid and/or specifications requirements for various reasons:
Blue Technologies, Inc. did not include staples in pricing as required, took exception to pricing requirements, ...
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