Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to issue a purchase order to Arrow Energy to purchase jet fuel for the Police Division's helicopters based on the current universal term contract. Helicopters are used to patrol the airspace above the City of Columbus and will be flying an average of 500 hours per month. The average fuel burn is approximately 25 gallons per hour. Due to higher jet fuel prices, an additional $30,000.00 worth of jet fuel is needed to permit the helicopters to continue full operations through February 2011.
Bid Information: Based on contract FL004198, in accordance with the response to Solicitation SA003093, an universal term contract was established with Arrow Energy, Inc.
Contract Compliance No.: 38-2872167, expires 12/15/2010
Emergency Designation: Emergency legislation is requested in order to purchase jet fuel to keep the Division's fleet of helicopters flying their normal hours.
FISCAL IMPACT: This ordinance authorizes an expenditure of $30,000.00 from the General Fund to purchase jet fuel for the Police helicopters. The Police Division budgeted $248,000.00 in the 2010 General Fund Budget for jet fuel. $168,000.00 has been expended or encumbered for the purchase of jet fuel in 2010. An additional $30,000.00 in funding is needed to procure enough fuel through February 2011. Therefore, total jet fuel purchases will be approximately $198,000.00 in 2010. With 2008 carry over funds, the Police Division encumbered or spent $140,406.00 in 2009 from the General Fund for the purchase of jet fuel.
Title
To authorize and direct the Finance and Management Director to establish a purchase order with Arrow Energy, Inc. for the purchase of jet fuel for the Division of Police from an existing universal term contract; to authorize the expenditure of $30,000.00 from the General Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, contract FL004198 establish...
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