City of Columbus - File #: 0524-2009

• File #: 0524-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/27/2009
• In control: Finance & Economic Development Committee
• On agenda: 4/13/2009
• Final action: 4/15/2009
• Title: To authorize and direct the Finance & Management Director to modify past, present and future purchase orders with Burns Body Shop, to reflect a name change and Federal Identification number change to the company; and to declare an emergency.

Date	Ver.	Action By	Action	Result
4/15/2009	1	CITY CLERK	Attest
4/14/2009	1	MAYOR	Signed
4/13/2009	1	Columbus City Council	Approved	Pass
4/13/2009	1	COUNCIL PRESIDENT	Signed
3/31/2009	1	Auditor Reviewer	Reviewed and Approved
3/31/2009	1	CITY AUDITOR	Reviewed and Approved
3/31/2009	1	Finance - Purchasing Drafter	Sent for Approval
3/31/2009	1	CITY ATTORNEY	Reviewed and Approved
3/31/2009	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
3/30/2009	1	EBOCO Reviewer	Sent for Approval
3/30/2009	1	ODI DIRECTOR	Reviewed and Approved
3/30/2009	1	Finance Drafter	Sent for Approval
3/27/2009	1	Finance - Purchasing Drafter	Sent for Approval
3/27/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
3/27/2009	1	Finance Reviewer	Reviewed and Approved
3/27/2009	1	FINANCE DIRECTOR	Reviewed and Approved
3/27/2009	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To change the Company Name and Federal Identification number for contract number FL003757 for the purchase of HD Truck Body, Welding, Fabrication, and Collision Services, FL003991 for the purchase of HD Specialty Services, and SA003054/File 0247-2009 for the purchase of Auto Body Repair Services for Fleet Management. This ordinance authorizes the assignment of all past, present and future business resulting from FL003757, FL003991, and SA003054/File 0247-2009 by the City of Columbus with Burns Body Shop, FID 311327701 to PBA Body Shop DBA Burns Body Shop, FID 611578173. CC# active through 3-2-11.

1. Amount of additional funds: No additional funds are necessary to modify the option contract.
2. Reason additional needs were not foreseen: PBA Body Shop DBA Burns Body Shop purchased Burns Body Shop
3. Reason other procurement processes not used: The same services are required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.

FISCAL IMPACT: No funds are required to modify these option contracts. Fleet Management must set aside their own funding for their estimated expenditures.

In order to maintain uninterrupted services to City agencies using this Universal Term Contract, this ordinance is being submitted as an emergency.


Title

To authorize and direct the Finance & Management Director to modify past, present and future purchase orders with Burns Body Shop, to reflect a name change and Federal Identification number change to the company; and to declare an emergency.


Body

WHEREAS, the Finance & Management Department/Purchasing Office established the contracts with Burns Body Shop for the option to purchase HD Truck Body, Welding, Fabrication, and Collision Services, HD Specialty Services, and Auto Body Repair Services; and

WHEREAS, PBA Bo...