City of Columbus - File #: 0107-2004

• File #: 0107-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/9/2004
• In control: Administration Committee
• On agenda: 2/9/2004
• Final action: 2/10/2004
• Title: To authorize and direct the City Auditor to appropriate $101,417.25 within the Special Income Tax Fund for the Facilities Management Division; to authorize and direct the Public Service Director to renew a lease agreement for the Facilities Management Division with Viking Properties for the lease of warehouse and office space for the Fire Division, to authorize the expenditure of $101,417.25 from the Special Income Tax Fund, and to declare an emergency. ($101,417.25)

Date	Ver.	Action By	Action	Result
2/10/2004	1	MAYOR	Signed
2/10/2004	1	CITY CLERK	Attest
2/9/2004	1	Columbus City Council	Approved	Pass
2/9/2004	1	COUNCIL PRESIDENT	Signed
1/28/2004	1	CITY ATTORNEY	Reviewed and Approved
1/28/2004	1	Service Drafter	Sent to Clerk's Office for Council
1/27/2004	1	ODI DIRECTOR	Reviewed and Approved
1/27/2004	1	Service Drafter	Sent for Approval
1/27/2004	1	CITY ATTORNEY	Reviewed and Disapproved
1/27/2004	1	Service Drafter	Sent for Approval
1/26/2004	1	Service Drafter	Sent for Approval
1/26/2004	1	EBOCO Reviewer	Reviewed and Approved
1/23/2004	1	Service Drafter	Sent for Approval
1/23/2004	1	Auditor Reviewer	Reviewed and Approved
1/23/2004	1	CITY AUDITOR	Reviewed and Approved
1/22/2004	1	FINANCE DIRECTOR	Reviewed and Approved
1/21/2004	1	Finance Reviewer	Reviewed and Approved
1/16/2004	1	Service Drafter	Sent for Approval
1/16/2004	1	SERVICE DIRECTOR	Reviewed and Approved
1/9/2004	1	Service Drafter	Sent for Approval
1/9/2004	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the appropriation and expenditure of $101,417.25 from the Special Income Tax Fund for the renewal of a lease agreement for the Facilities Management Division. The Public Service Department, Facilities Management Division, leases 36,876 square feet of warehouse and office space at 2028 Williams Road for the Public Safety Department, Fire Division. The Fire Division utilizes this storage space for medical and pharmaceutical supplies. In addition to the space used for the aforementioned supplies, the Fire Division utilizes the warehouse to store fire apparatus, office supplies, and an upholstery shop.

The initial term of this lease was 15 months, beginning November 1, 2002 through January 31, 2004, and totaled $150,991.35, including $15,000.04 for the lessor to provide modifications to the existing warehouse layout needed by the Fire Division. This lease was authorized by ordinance number 1609-02 passed October 21, 2002. The contract provides for two consecutive one year renewal options upon approval each year by Council. The second of the two renewal years will end on January 31, 2006.

EMERGENCY ACTION: Emergency action is requested to provide funding to coincide with the beginning date for the lease renewal.

FISCAL IMPACT: The expenditure for this lease is budgeted in the Special Income Tax Fund for 2004. The Facilities Management Division spent $108,793.04 in 2003 for this lease and $42,198.31 in 2002.

Title

To authorize and direct the City Auditor to appropriate $101,417.25 within the Special Income Tax Fund for the Facilities Management Division; to authorize and direct the Public Service Director to renew a lease agreement for the Facilities Management Division with Viking Properties for the lease of warehouse and office space for the Fire Division, to authorize the expenditure of $101,417.25 from the Special Income Tax Fund, and to declare an emergency. ($101,417.25)

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