City of Columbus - File #: 1023-2009

• File #: 1023-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/9/2009
• In control: Judiciary And Court Administration Committee
• On agenda: 7/27/2009
• Final action: 7/29/2009
• Title: To authorize the City Attorney to enter into the first year of a three year contract with LexisNexis a division of Reed Elsevier, Inc. for the provision of on-line legal research services, to authorize the expenditure of Forty-three Thousand Two Hundred Eighty-four Dollars, to waive the competitive bidding requirements of Chapter 329 of the Columbus City Codes, and to declare an emergency. ($43,284.00)

Date	Ver.	Action By	Action	Result
7/29/2009	1	CITY CLERK	Attest
7/28/2009	1	MAYOR	Signed
7/27/2009	1	Columbus City Council	Approved	Pass
7/27/2009	1	COUNCIL PRESIDENT PRO-TEM	Signed
7/15/2009	1	ODI DIRECTOR	Reviewed and Approved
7/15/2009	1	Atty Drafter	Sent for Approval
7/15/2009	1	Auditor Reviewer	Reviewed and Approved
7/15/2009	1	CITY AUDITOR	Reviewed and Approved
7/15/2009	1	Atty Drafter	Sent for Approval
7/15/2009	1	CITY ATTORNEY	Reviewed and Approved
7/15/2009	1	Atty Drafter	Sent to Clerk's Office for Council
7/14/2009	1	Finance Reviewer	Reviewed and Approved
7/14/2009	1	Finance Reviewer	Reviewed and Approved
7/14/2009	1	FINANCE DIRECTOR	Reviewed and Approved
7/14/2009	1	Atty Drafter	Sent for Approval
7/14/2009	1	EBOCO Reviewer	Sent for Approval
7/13/2009	1	Atty Drafter	Sent for Approval

Explanation

This ordinance authorizes the City Attorney to enter into the first year of a three year contract with LexisNexis, a division of Reed-Elsevier, Inc., for the provision of on-line legal research services. This provider was selected because it best meets the needs of the City Attorney's office. The services will be for access to on-line legal research which include Accurint for Government and Labor Law materials.

The cost for the Accurint services will increase by 3% in the second and third years. The cost for the other services will remain the same. The total annual cost will be: $43,284.00 for the first year; $43,878.00 for the second year; $44,489.82 for the third year.

We were able to negotiate an extremely competitive price and lock it in for a three year period. The City will realize a savings of $15,804.00 in the first year; $15,210.00 in the second year and $14,598.18 in the third year for a total savings $45,612.18.

FISCAL IMPACT:

The cost of the first year of this contract, for the period of 06/01/09 through 05/31/10, will be $43,284.00. These funds are included in the City Attorney's 2009 approved general fund budget.

CONTRACT COMPLIANCE NUBMER:

LexisNexis, a division of Reed Elsevier, Inc. CC#: 521471842 Expires: 07/10/2011

Title

To authorize the City Attorney to enter into the first year of a three year contract with LexisNexis a division of Reed Elsevier, Inc. for the provision of on-line legal research services, to authorize the expenditure of Forty-three Thousand Two Hundred Eighty-four Dollars, to waive the competitive bidding requirements of Chapter 329 of the Columbus City Codes, and to declare an emergency. ($43,284.00)

Body

WHEREAS, the City Attorney's Office is in need of on-line legal research resources; and

WHEREAS, the City Attorney's Office has determined that the services offered by LexisNexis a division of Reed Elsevier, Inc. best meet the needs of the legal staff; and

WH...