Explanation
BACKGROUND: This ordinance authorizes the Board of Health to modify an existing contract with Carahsoft Technology Corporation for additional Qualtrics software licenses and services for an increased amount not to exceed $95,986.64 for a new contract total of $270,410.13. The contract period is from July 1, 2024 through June 30, 2027. This modification is not extending this term.
Columbus Public Health will use the additional Qualtrics software and licenses provided to design and improve experiences that build community engagement, trust and satisfaction through the use of community surveys, registration, quizzes, etc. This is crucial to meeting all deliverables on the Public Health Infrastructure Grant program.
The contract compliance number for Carasoft Technology Corp. is CC-009115
Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: CPH received additional grant funding to acquire more licensing.
Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: This is a sole source provider
How the price for the additional goods or services which are the subject of the modification was determined: Qualtrics updated licensing costs for government
Emergency action is being requested in order to meet grant data modernization deliverables by not delaying the start of this contract. Any delay could result in reimbursement for services not being allowed per the grantor.
FISCAL IMPACT: The contract is entirely funded by Public Health Infrastructure Grant and Enhanced Operations grant programs and does not require a city match ($95,986.64)
Title
To authorize the Board of Health to modify an existing contract with Carahsoft Technology Corporation for additional Qualtrics software licenses and services; to authorize an expenditure from the Health Departments Grants Fund to...
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