City of Columbus - File #: 0897-2009

• File #: 0897-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/16/2009
• In control: Safety Committee
• On agenda: 7/6/2009
• Final action: 7/8/2009
• Title: To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Spikeless Road Flares with Columbus Supply, to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
7/8/2009	1	CITY CLERK	Attest
7/7/2009	1	MAYOR	Signed
7/6/2009	1	Columbus City Council	Approved	Pass
7/6/2009	1	COUNCIL PRESIDENT	Signed
6/18/2009	1	ODI DIRECTOR	Reviewed and Approved
6/18/2009	1	Finance - Purchasing Drafter	Sent for Approval
6/18/2009	1	Auditor Reviewer	Reviewed and Approved
6/18/2009	1	CITY AUDITOR	Reviewed and Approved
6/18/2009	1	Finance Drafter	Sent for Approval
6/18/2009	1	CITY ATTORNEY	Reviewed and Approved
6/18/2009	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/17/2009	1	Finance Drafter	Sent for Approval
6/17/2009	1	EBOCO Reviewer	Sent for Approval
6/16/2009	1	Finance - Purchasing Drafter	Sent for Approval
6/16/2009	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
6/16/2009	1	Finance Reviewer	Reviewed and Approved
6/16/2009	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Spikeless Road Flares (Fusees) for the Police Division. Spikeless Road Flares are used to protect the Police Division and the public on City roadways.

The term of the proposed option contract would be two (2) years, with the option to extend the contract for one additional one-year period. The Contract is through June 30, 2011. The Purchasing Office opened formal bids on March 26, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003217. Forty-Six bids were solicited (M1A: 0; F1: 2 ). Seven (7) bids were received.

The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:

Columbus Supply, CC#311571445 (Expires June 9, 2010).
Total Estimated Annual Expenditure: $30,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Police Division and other City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Spikeless Road Flares with Columbus Supply, to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on March 26, 2009 and selected the lowest, responsive, responsible and ...