Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Tran Products LLC dba Polygon Solutions to add additional funds to augment the original scope of services for the Infrastructure Asset Management and Geospatial Services Program.
Ordinance 2832-2022 authorized the Director of Public Service to enter into a professional services contract with Tran Products LLC dba Polygon Solutions in an amount of up to $410,085.00 for the Infrastructure Asset Management and Geospatial Services Program. This project intends to establish a professional services task order for automating the pavement management process, geo-locating maintenance agreements, developing a Street Network Roadway Manual, asset inventory data clean up services and conducting training on ESRI Roads and Highways, and the Feature Manipulation Engine (FME).
This planned contract modification adds additional funds for software maintenance, and technical support and adds additional code modification enhancements related to our pavement management application.
1.1 Amount of additional funds to be expended: $112,000.00
This ordinance authorizes the Director of Public Service to modify the contract in the amount of $112,000.00.
The original contract amount: $ 410,085.00 (PO357286, Ord. 2832-2022)
The total of Modification No. 1: $ 346,330.00 (PO416334, Ord. 2930-2023)
The total of Modification No. 2: $ 112,000.00 (This Ordinance)
The contract amount including all modifications: $ 868,415.00
1.2 Reasons additional goods/services could not be foreseen:
This is a planned modification that is necessary to add additional funds to pay for software maintenance, technical support, and additional software coding related to the pavement management application.
1.3 Reason other procurement processes are not used:
The Infrastructure Asset Management Geo-Spatial...
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