City of Columbus - File #: 1810-2004

• File #: 1810-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/4/2004
• In control: Administration Committee
• On agenda: 11/1/2004
• Final action: 11/4/2004
• Title: To authorize a transfer of $123,084 within the Facilities Management Division General Fund Budget; to authorize the Public Service Director to contract for the Facilities Management Division with Dove Building Services, Inc. for custodial services at the new Police Academy at 1000 North Hague Avenue; to authorize the expenditure of $123,084.00 from the General Fund; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($123,084.00)

Date	Ver.	Action By	Action	Result
11/4/2004	1	ACTING CITY CLERK	Attest
11/3/2004	1	MAYOR	Signed
11/1/2004	1	Columbus City Council	Approved	Pass
11/1/2004	1	COUNCIL PRESIDENT	Signed
10/27/2004	1	EBOCO Reviewer	Reviewed and Approved
10/27/2004	1	ODI DIRECTOR	Reviewed and Approved
10/27/2004	1	Service Drafter	Sent for Approval
10/27/2004	1	CITY ATTORNEY	Reviewed and Approved
10/27/2004	1	Service Drafter	Sent to Clerk's Office for Council
10/26/2004	1	FINANCE DIRECTOR	Reviewed and Approved
10/26/2004	1	Service Drafter	Sent for Approval
10/26/2004	1	Auditor Reviewer	Reviewed and Approved
10/26/2004	1	CITY AUDITOR	Reviewed and Approved
10/26/2004	1	Service Drafter	Sent for Approval
10/21/2004	1	Finance Drafter	Sent for Approval
10/19/2004	1	SERVICE DIRECTOR	Reviewed and Approved
10/11/2004	1	Service Drafter	Sent for Approval
10/8/2004	1	Service Drafter	Sent for Approval
10/4/2004	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to enter into a custodial services contract with Dove Building Services at the Police Academy at 1000 North Hague Avenue in the amount of $123,084.00. The new Police Academy is currently scheduled to be substantially completed in mid- or late November. The original intention of the Facilities Management Division was to enter into a 12-month contract for custodial services beginning November 1, 2004 through October 31, 2005, and the contract was bid out as such. Due to budget constraints within the 2004 General Fund Budget, the Facilities Management Division is recommending that this contract be funded for a four month period of beginning November 1, 2004 through February 28, 2005. Because this contract was bid for a 12-month contract and only four months of funding is available, the Facilities Management Division is requesting a waiver of competitive bidding in order to award a four month contract. The contractor was selected based on their overall qualificatons, and their prices over a 12-month period. Responsible service contracting provisions were included in the bid. Upon the passage of the 2005 Budget, and with Council approval, the Facilities Management Division will request a renewal of the contract for a 12-month period covering March 1, 2005 through February 28, 2006, in the amount of $269,197.00. The cost of the first four months includes start-up costs as well as regular charges for the four months of custodial service. The start-up costs in the first month include the purchase of necessary equipment, supplies, and uniforms, etc.

Formal proposals were solicited on July 30, 2004, and opened on August 17, 2004. Three firms submitted a proposal. (2 MBE*, 0 FBE).

Dove Building Services, Inc. $285,894.59*
Mid-American Cleaning Contractors $293,971.94
K&M Kleening Service $300,937.97*

It is the recommendation of the Facilities Management Division to award...