City of Columbus - File #: 0354-2004

• File #: 0354-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/10/2004
• In control: Administration Committee
• On agenda: 3/29/2004
• Final action: 4/1/2004
• Title: To authorize the Director of the Department of Technology to modify and extend a contract with Accela, Inc., for the Building Services Division, for software and support maintenance services, to authorize the expenditure of $173,800.00 from the Department of Technology, internal services fund; and to declare an emergency. ($173,800.00)

Date	Ver.	Action By	Action	Result
4/1/2004	1	CITY CLERK	Attest
3/31/2004	1	MAYOR	Signed
3/29/2004	1	Columbus City Council	Approved	Pass
3/29/2004	1	COUNCIL PRESIDENT	Signed
3/12/2004	1	CITY ATTORNEY	Reviewed and Approved
3/12/2004	1	Technology Drafter	Sent to Clerk's Office for Council
3/11/2004	1	Technology Drafter	Sent for Approval
3/11/2004	1	Auditor Reviewer	Reviewed and Approved
3/11/2004	1	CITY AUDITOR	Reviewed and Approved
3/11/2004	1	Technology Drafter	Sent for Approval
3/10/2004	1	Finance Reviewer	Reviewed and Approved
3/10/2004	1	FINANCE DIRECTOR	Reviewed and Approved
3/9/2004	1	Technology Drafter	Sent for Approval
3/5/2004	1	EBOCO Reviewer	Sent for Approval
3/5/2004	1	ODI DIRECTOR	Reviewed and Approved
3/3/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
3/3/2004	1	Technology Drafter	Sent for Approval
3/2/2004	1	Technology Drafter	Sent for Approval
3/2/2004	1	Technology Drafter	Sent for Approval
2/12/2004	1	Technology Drafter	Sent for Approval
2/12/2004	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Technology, on behalf of the divisions of Building Services and Neighborhood Services, to modify and extend a contract associated with purchase order EL001714 with Accela, Inc. Currently, Accela, Inc. is the owner of the programming code embedded within software awarded in the original contract with Open Data Systems, Inc. (CT-17745). This contract modification will continue the provisions for services between the City of Columbus and Accela, Inc., in the amount of $173,800.00, for the purpose of software and support maintenance services benefiting the Department of Development, Building Services Division, Neighborhood Services Division as well as the Department of Public Utilities and Transportation Division of the Public Service Department. These maintenance and support services include technical assistance and support, upgrades and telephone support services for the Accela Enterprise (AE) System application used to issue building permits, track code enforcement activities and monitor the performance of the One Stop Shop. Without the passage of this legislation, the Department of Technology will lose the ability to maintain the AE application, eliminating the ability to provide web access for building permits, data and information utilized by citizens regarding issues such as building permits and inspections.

This ordinance authorizes payment for the annual maintenance and support on the Accela application, for the period of March 31, 2004 through April 1, 2005.


EMERGENCY:
There is an immediate need to modify and extend the contract associated with purchase order EL001714 for maintenance and support with Accela Inc., which is due to expire on March 31, 2004, to maintain on-going support without service interruption.

FISCAL IMPACT:
The amount of $301,830.20 was expended in fiscal year 2003 for services provided by Accela, Inc. However, $158,439.24 w...