City of Columbus - File #: 1688-2008

• File #: 1688-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/20/2008
• In control: Finance & Economic Development Committee
• On agenda: 11/10/2008
• Final action: 11/12/2008
• Title: To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Office Supplies with OfficeMax Incorporated to authorize the appropriation and expenditure of one (1) dollar to establish the contract from the Purchasing UTC Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
11/12/2008	1	MAYOR	Signed
11/12/2008	1	CITY CLERK	Attest
11/10/2008	1	Columbus City Council	Approved	Pass
11/10/2008	1	COUNCIL PRESIDENT	Signed
10/30/2008	1	Finance - Purchasing Drafter	Sent for Approval
10/30/2008	1	Auditor Reviewer	Reviewed and Approved
10/30/2008	1	CITY AUDITOR	Reviewed and Approved
10/30/2008	1	Finance Drafter	Sent for Approval
10/30/2008	1	CITY ATTORNEY	Reviewed and Approved
10/30/2008	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/29/2008	1	Finance - Purchasing Drafter	Sent for Approval
10/29/2008	1	EBOCO Reviewer	Sent for Approval
10/29/2008	1	ODI DIRECTOR	Reviewed and Approved
10/28/2008	1	FINANCE DIRECTOR	Reviewed and Approved
10/27/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/24/2008	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Office Supplies. The term of the proposed option contract would be through April 20, 2012. The contract may be extended for one (1) additional year subject to mutual agreement by both parties. The Purchasing Office opened formal bids on September 25, 2008.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA003031; 96 (MAJ:88; MBE:5; FBE:3) bids were solicited; Nine (9) (MAJ:8; FBE: 1) bids were received.

The following suppliers were deemed non-responsive to 3.0 Requirements: Staples Contract & Commercial Inc., low bidder quoted multiple discounts on catalog and was deemed non-responsive to Section 3.4 and did not meet requirements as specified in Section 3.1.4. Bulldog Office Products 2nd low bidder excluded items from the catalog and was deemed non-responsive to Section 3.4 and Section 3.1.4. Office Depot 3rd low bidder excluded items from the catalog and was deemed non-responsive to Section 3.4.

The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidder as follows:

OfficeMax Incorporated CC# 820100960 (Expires: 8/12/2010)
Total Estimated Annual Expenditure: $500,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account.

Title

To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Office Supplies with OfficeMax Incorporated to authorize the appropriation and expenditure of one (1) dollar t...