City of Columbus - File #: 0718-2006

• File #: 0718-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/30/2006
• In control: Administration Committee
• On agenda: 4/24/2006
• Final action: 4/27/2006
• Title: To authorize and direct the Finance and Management Director to modify and extend four of the citywide contracts for the option to obtain Small Electric Motors with Motion Industries, GD Supply dba Johnstone Supply, American Electric Motor Service, Inc. and McNaughton-McKay Electric, and to declare an emergency.

Date	Ver.	Action By	Action	Result
4/27/2006	1	ACTING CITY CLERK	Attest
4/26/2006	1	MAYOR	Signed
4/24/2006	1	Columbus City Council	Approved	Pass
4/24/2006	1	COUNCIL PRESIDENT	Signed
4/14/2006	1	EBOCO Reviewer	Reviewed and Approved
4/14/2006	1	ODI DIRECTOR	Reviewed and Approved
4/14/2006	1	Finance - Purchasing Drafter	Sent for Approval
4/14/2006	1	CITY ATTORNEY	Reviewed and Approved
4/14/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/13/2006	1	Finance - Purchasing Drafter	Sent for Approval
4/12/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/12/2006	1	FINANCE DIRECTOR	Reviewed and Approved
4/7/2006	1	Finance - Purchasing Drafter	Sent for Approval
3/30/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To modify and extend four of the existing city-wide contracts for the option to obtain Small Electric Motors to and including April 30, 2007. Formal bids were opened by the Purchasing Office on March 18, 2004. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA001053). Five (5) contracts were established in accordance with bids received. However, this request is to modify and extend four (4) contracts as one vendor has repeatedly failed to renew contract compliance.

FL002252 McNaughton-McKay Electric 38-3301318
FL002234 American Electric Motor Service, Inc. 31-1117055
FL002253 GD Supply, dba Johnstone Supply 31-1114455
FL002532 Motion Industries 63-0251578

As all items are available from the above listed vendors and the contract is due to expire, it is necessary to proceed with extending the contracts as shown.

None of the companies are debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

1. Amount of additional funds: The estimated annual expenditures for these contracts are $40,000.00. Various city agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement

FISCAL IMPACT: No funding is required to extend the option contracts. Various city agencies must set aside their own funding for their estimated expenditures.

To maintain an uninterru...