Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with FYDA Freightliner Columbus, Inc. for the purchase of a Single Axle Truck Mounted Hydro Excavator with Dedicated CNG for the Division of Water. This equipment will be used by the Water Distribution Maintenance Section when job site conditions do not favor the traditional use of a backhoe loader.
The Purchasing Office advertised and solicited competitive sealed bids in accordance with the relevant provisions of Section 329 (Solicitation SA005913). Seventy (70) vendors (66 MAJ/4 MBR) were solicited and two (2) bids (2 MAJ) were received and opened on July 9, 2015. FYDA Freightliner Columbus, Inc. submitted a bid in the total amount of $355,497.00 and ESEC Corp dba Columbus Peterbilt submitted a primary bid in the total amount of $377,082.00 and an optional bid in the total amount of $397,362.00. The Purchasing Office noted during their review that the low bidder, FYDA Freightliner Columbus, Inc. failed to include with their bid submittal the required addenda. As part of the review process FYDA Freightliner Columbus, Inc. was contacted by the Purchasing Office and received confirmation that the addenda omission was inadvertent and that they are in full compliance with the technical specifications. The Purchasing Office determined that the omission of the addenda by FYDA Freightliner Columbus, Inc. was a material omission and the bid submittal was determined to be non-responsive. The Division of Water completed a subsequent review of the bids submitted by FYDA Freightliner Columbus, Inc. and ESEC Corp dba Columbus Peterbilt. FYDA Freightliner Columbus, Inc. was found to be in compliance of the technical specifications. However, taking into account the non-responsiveness of FYDA Freightliner Columbus, Inc., the primary and optional bids submitted by ESEC Corp dba Columbus Peterbilt's bid were also reviewed. The bids submitted from E...
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