Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Technology Site Planners, Inc. (TechSite) to provide data center alarm monitoring and first responder services.
The original contract was established by the Department of Technology (DoT), through the utilization of a Request for Qualification process (RFQ023241), that received one (1) response from Technology Site Planners (TechSite) for alarm monitoring and first responder services to the City's data centers critical infrastructure. This agreement was most recently authorized by and through the authority of City of Columbus purchase order PO512945.
This ordinance authorizes a waiver of competitive bidding, in accordance with relevant provisions of Chapter 329 of the Columbus City Codes. Given the established relationship with this contractor, and the expense to the City for these services, which are critical for monitoring the city’s data center infrastructure, including uninterrupted power supply systems, heating, cooling and ventilation units, automatic transfer switch and power distribution units, generators, etc., it is in the City’s best interest to utilize bid waiver legislation for this ordinance. Failure in any electrical and/or mechanical component can adversely affect the city’s IT applications and services provided by the Department of Technology. The alarm monitoring and first responder services supplements existing 24x7 operations staff and helps to eliminate the incidence of equipment failure.
The term of this contract will be for a period of twelve (12) months starting on September 1, 2026, through August 31, 2027, at a total cost of $54,770.00.
CONTRACT COMPLIANCE
Vendor Name: Technology Site Plan
DAX vendor no.: 005995
Expiration Date: 3/28/2027
FISCAL IMPACT
Funds to cover the cost of this service are budgeted and available in the Department of Technology, 2026 Information Services Operating Fund budget.
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