Explanation
BACKGROUND: For the option to purchase Hydrofluosilicic Acid for the Division of Water, Department of Public Utilities. The term of the proposed option contract would be through March 31, 2009, with the option to extend for one additional year. The Purchasing Office opened formal bids on January 24, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002769). Eight bidders were solicited (MBE:0, FBE:0) one (MBE:0, FBE:0) bid was received.
This proposal was rejected by the City as current market conditions prohibit the bidder from complying with the City's specifications in their entirety. Upon approval by the Public Utilities Director, the Purchasing Office informally reconsidered this bid and entered into negotiations with the bidder. These successful negotiations resulted in an agreement in which the City agrees to place orders 30 days in advance (as opposed to 5 days) and maintains the bidder's responsibility to provide Hydrofluosilicic Acid in a timely manner. A contract will now be established with Lucier Chemical Industries LTD., as the lowest and best bid received.
The Purchasing Office is recommending award of a contract to the lowest and best bid:
Lucier Chemical Industries LTD. CC# 133158103, (Expires 3/14/09) Iitem #1.
Total Estimated Annual Expenditure: $422,000.00
The company is not debarred according to the Excluded Parties Listing of the Federal Government and is not listed in the Auditor of State's database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Water will be required to obtain approval to expend from their own ...
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