City of Columbus - File #: 0016-2005

• File #: 0016-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/21/2004
• In control: Administration Committee
• On agenda: 1/10/2005
• Final action: 1/12/2005
• Title: To authorize the Human Resources Director to enter into a contract with Vision Service Plan to provide all eligible employees vision insurance coverage from February 1, 2005 through January 31, 2006 and to authorize the expenditure of $944,217.00 from the Employee Benefits Fund, or so much thereof as may be necessary to pay the costs of said contract; and to declare an emergency. ($944,217.00)

Date	Ver.	Action By	Action	Result
1/12/2005	1	MAYOR	Signed
1/12/2005	1	CITY CLERK	Attest
1/10/2005	1	Columbus City Council	Approved	Pass
1/10/2005	1	COUNCIL PRESIDENT	Signed
12/30/2004	1	HR Drafter	Sent for Approval
12/30/2004	1	Auditor Reviewer	Contingent
12/30/2004	1	CITY AUDITOR	Reviewed and Approved
12/30/2004	1	HR Drafter	Sent for Approval
12/30/2004	1	CITY ATTORNEY	Reviewed and Approved
12/30/2004	1	HR Drafter	Sent to Clerk's Office for Council
12/29/2004	1	EBOCO Reviewer	Reviewed and Approved
12/29/2004	1	ODI DIRECTOR	Reviewed and Approved
12/29/2004	1	HR Drafter	Sent for Approval
12/29/2004	1	HR Drafter	Sent for Approval
12/29/2004	1	FINANCE DIRECTOR	Reviewed and Approved
12/27/2004	1	HR Drafter	Sent for Approval
12/27/2004	1	Finance Reviewer	Reviewed and Approved
12/27/2004	1	HR Drafter	Sent for Approval
12/27/2004	1	Auditor Reviewer	Contingent
12/27/2004	1	HR Drafter	Sent for Approval
12/22/2004	1	HR DIRECTOR	Reviewed and Approved
12/21/2004	1	HR Drafter	Sent for Approval

Explanation
BACKGROUND: As a result of a Request For Proposal process in accordance with Section 329.14 of the Columbus City Codes, seven vision insurance bid responses were reviewed by the City's Evaluation Committee, comprised of five members. Each proposal was evaluated on the following criteria as required by section 329.14: competency to perform, quality and feasibility of the offerors technical proposal, ability to perform the required service competently, past performance, and the cost structure of the proposal. Vision Service Plan is recommended as the vision plan administrator with an administrative rate of $.95 per employee per month the first year; $.98 per employee per month the second year; and $1.00 per employee per month for year three. Vision Service Plan can duplicate negotiated benefits at the quoted rate.

Contract compliance number is 31-0725743.

To maintain insurance programs in accordance with the negotiated labor contracts, additional funding of the vision insurance program is necessary to insure continuation of employee insurance coverage. Cost estimates were based on 2003-04 trust fund expenditures using a three year average of actual city utilization, expected changes due to union negotiations, as well as input from insurance carriers.

FISCAL IMPACT: To enter into a contract with Vision Service Plan to establish the maximum obligation liability, and to authorize the expenditure of $944,217.00 for vision plan administration services from February 1, 2005 through January 31, 2006. Funding is available in the 2005 budget for this contract. This ordinance is an emergency measure to ensure continued insurance coverage as negotiated by union contracts. ($944,217.00)

Title
To authorize the Human Resources Director to enter into a contract with Vision Service Plan to provide all eligible employees vision insurance coverage from February 1, 2005 through January 31, 2006 and to authorize the expenditure of $944,217.00 from ...