City of Columbus - File #: 1388-2009

• File #: 1388-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/13/2009
• In control: Public Service & Transportation Committee
• On agenda: 11/2/2009
• Final action: 11/4/2009
• Title: To authorize the Director of Public Service to enter into contract with Advantage Sign Supply, Inc. in the amount of up to $14,220.00 for the purchase of an edge printer; to authorize the expenditure of up to $14,220.00 for this purchase from the General Permanent Improvement Fund; and to declare an emergency. ($14,220.00) (REPEALED BY ORD. 1546-2009 PASSED 11/23/2009)

Date	Ver.	Action By	Action	Result
11/4/2009	1	CITY CLERK	Attest
11/3/2009	1	MAYOR	Signed
11/2/2009	1	Columbus City Council	Approved	Pass
11/2/2009	1	COUNCIL PRESIDENT	Signed
10/22/2009	1	CITY ATTORNEY	Reviewed and Approved
10/22/2009	1	Service Drafter	Sent to Clerk's Office for Council
10/21/2009	1	Service Drafter	Sent for Approval
10/20/2009	1	EBOCO Reviewer	Sent for Approval
10/20/2009	1	ODI DIRECTOR	Reviewed and Approved
10/16/2009	1	Service Drafter	Sent for Approval
10/16/2009	1	Auditor Reviewer	Reviewed and Approved
10/16/2009	1	CITY AUDITOR	Reviewed and Approved
10/16/2009	1	Service Drafter	Sent for Approval
10/15/2009	1	SERVICE DIRECTOR	Reviewed and Approved
10/15/2009	1	Service Drafter	Sent for Approval
10/15/2009	1	Finance Reviewer	Reviewed and Approved
10/15/2009	1	Finance Reviewer	Reviewed and Approved
10/15/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/13/2009	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The City of Columbus Division of Planning and Operations operates a sign shop to manufacture many signs used by the Division to regulate traffic and provide other information to pedestrians and the travelling public as well as producing other products in house that represent a significant cost and time savings over outsourcing these jobs. These include items such as parking permits, meter decals, oil change decals, and magnetic screen printing. As part of its operation the sign shop utilizes a printer for specialized printing jobs such as those mentioned above. This printer is called an edge printer. The one currently in use by the sign shop is over 10 years old and has required considerable maintenance. It is thus necessary to replace this piece of machinery in order to ensure that these printing jobs can continue to be performed at a time and cost savings to the city.

Bids were received as follows:

Company City, State Amount
Advantage Sign Supply, Inc. Grand Rapids, MI $14,220.00
Hyatts Graphic Supply Buffalo, NY $18,200.00
Tubelite Co Columbus, OH $16,260.54


Award is to be made to Advantage Sign Supply, Inc., as the lowest, best, most responsive and most responsible bidder.

2. CONTRACT COMPLIANCE
Advantage Sign Supply's Contract compliance number is 382917739 expires 5/13/2011.

3. FISCAL IMPACT
Funding in the amount of $14,220.00 is available within the General Permanent Improvement Fund for this purchase.

4. EMERGENCY DESIGNATION
Emergency action is requested to make this purchase to provide a replacement for the current edge printer utilized by the Division of Planning and Operations sign shop so the materials provided by this operation can continue to be supplied without interruption.

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