Explanation
This ordinance authorizes the Director of the Department of Technology to modify and renew an existing contract with vCloud Tech Inc. for the Absolute (formerly Netmotion) annual software maintenance and support services for the City's Absolute mobility solution and software licenses.
Ordinance 1219-2022 authorized the Director of the Department of Technology to enter into contract for the purchase of the City’s Absolute mobility solution and software licenses in the amount of $82,767.00. The original contract term was for one year, from September 30, 2022 to September 29, 2023. The original contract also included two additional one-year renewal options. The first renewal was authorized by Ordinance 2174-2023 in the amount of $89,722.95.
This ordinance authorizes the Director of the Department of Technology to renew the contract for the second and final time in the amount of $80,471.52 for a period of one year, from September 30, 2024 through September 29, 2025 August 20, 2025. It also authorizes modifying the contract in the amount of $5,273.52 for additional licenses. The modification will be effective with a confirmed purchase order by the City Auditor’s Office through September 29, 2024. The subsequent renewal will then include the licenses added via the modification.
Finally, this ordinance authorizes the total expenditure of up to $85,745.04 for the above-described purpose.
1.1 Amount of additional funds to be expended
The original contract amount: $82,767.00 (PO346630, Ord.1219-2022)
Optional renewal #1: $89,722.95 (PO405997, Ord. 2174-2023)
Optional renewal #2: $80,471.52 (Ord. 1950-2024)
Modification No. 1: $5,273.52 (Ord 1950-2024)
TOTAL RENEWALS AND MODIFICATIONS: $258,234.99
1.2 Reasons additional goods/services could not be foreseen
This is an unplanned modification to accommodate additional licenses for new users.
1.3 Reason other procurement processes are not used
It was decided that it is in the best i...
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