Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Fairbanks Morse and Layne Pump Parts and Repair Service with The Henry P. Thompson Company, LLC. The Division of Sewerage and Drainage and the Division of Water are primary users for Fairbanks Morse and Layne Pump Parts and Service. Fairbanks Morse and Layne Pumps are used for flushing and sludge return during the wastewater treatment process. The term of the proposed option contract would be approximately two (2) years, expiring September 30 2025, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 19, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ026013). One bid was received.
The Purchasing Office is recommending award to the responsive, responsible and best bidder as follows:
The Henry P. Thompson Company, CC# 0004134 expires 11/6/2025, All items, $1.00
Total Estimated Annual Expenditure: $280,000.00, Division of Sewerage and Drainage and the Division of Water, the primary users
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because without a contract in place, repairs of pumps used in the flushing and sludge return during the wastewater treatment process could be delayed.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253...
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