City of Columbus - File #: 1229-2010

• File #: 1229-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/26/2010
• In control: Administration Committee
• On agenda: 10/18/2010
• Final action: 10/20/2010
• Title: To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to renew an annual software support and maintenance contract with Ventyx Inc., formerly known as Indus Utility Systems, Incorporated for maintenance, support and related services in accordance with the sole source procurement provisions of the Columbus City Code; to authorize the expenditure of $290,235.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($290,235.00)

Date	Ver.	Action By	Action	Result
10/20/2010	1	CITY CLERK	Attest
10/19/2010	1	MAYOR	Signed
10/18/2010	1	Columbus City Council	Approved	Pass
10/18/2010	1	COUNCIL PRESIDENT	Signed
10/5/2010	1	Technology Drafter	Sent to Clerk's Office for Council
10/4/2010	1	Auditor Reviewer	Reviewed and Approved
10/4/2010	1	CITY AUDITOR	Reviewed and Approved
10/4/2010	1	Technology Drafter	Sent for Approval
10/4/2010	1	CITY ATTORNEY	Reviewed and Approved
10/1/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/1/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/1/2010	1	Technology Drafter	Sent for Approval
9/30/2010	1	Technology Drafter	Sent for Approval
9/30/2010	1	Finance Reviewer	Reviewed and Approved
9/30/2010	1	Finance Reviewer	Sent for Approval
9/29/2010	1	ODI DIRECTOR	Reviewed and Approved
9/28/2010	1	EBOCO Reviewer	Sent for Approval
9/27/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
9/27/2010	1	Technology Drafter	Sent for Approval
9/17/2010	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
In 1994, The Department of Public Utilities initiated a contract (CT-15918) for software and services related to water and sewer information management system (WASIMS) now called the Columbus Utility Billing System (CUBS). The original contract, Section 12, provided for modifications and changes in scope of service. However, the original contract, in fiscal year 2000, was assumed by the Department of Technology along with the maintenance, modifications and services responsibilities provided by Indus Utility Systems, Inc. (Indus); now known as Ventyx, Inc; this name change was previously addressed in ordinance number 0649-2007.

This legislation authorizes the Department of Technology (DoT), on behalf of the Department of Public Utilities, to renew an annual software maintenance and support contract with Ventyx Inc. This contract will allow the Department of Technology to continue utilizing services, provided by Ventyx Inc. associated with annual maintenance and support, for CUBS, which includes three software applications: Archive Manager (TCP+); Customer Suite, Service Suite & Advantage; and MicroFocus. The coverage period for the services related to this modification is for twelve months commencing October 1, 2010 through September 30, 2011, in the amount of $281,825.00.

Passage of this ordinance will also allow for services with the same company, provided by the same contract, for maintenance and support associated with the Archive Manager (TCP+) module, with a coverage period of July 1, 2010 through September 30, 2010, in the amount of $8,410.00.

This ordinance also requests approval to continue services provided by Ventyx, Inc. in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined Ventyx is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and supp...