Explanation
BACKGROUND: This ordinance is for the creation a Universal Term Contract for the option to purchase Overhead Door Maintenance and Repair on an as needed basis by the Finance and Management Department for use by the Various Departments throughout the City. These Overhead Door Maintenance and Repairs will be used throughout the City of Columbus to keep the various locations in operating condition. The term of the proposed option contract would be through October 31, 2015 with the option to renew for one (1) additional year subject to mutual agreement of both parties. The Purchasing Office opened formal bids on October 3, 2013 and both bids received were found to be non-responsive.
Bids were evaluated on an informal basis and the lowest numeric bidder submitted additional information to comply with the specifications and remained the lowest bid received.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005118). Seventy Two (72) Bids were solicited: (M1A-8, F1-1) Two (2) Bids were received.
Both bidders were considered non-responsive to the requirements/specifications in that one bidder omitted a price for one item on the bid and the other bid prices greatly in excess of those anticipated. The low bidder, McKee Door Sales of Columbus, Inc. met all other requirements of the bid.
The Purchasing Office recommends consideration of the bids on an informal basis and awarding of a contract to McKee Door Sales of Columbus, Inc. on a negotiated basis. The Purchasing Office respectfully requests City Council to waive the bidding requirements of the City Code. This is in the City’s best interest as there is insufficient time to conduct a new bid process and no indication that a new bid process would provide better results.
McKee Door Sales of Columbus, Inc. CC#310938547 (expires 6-8-2014)
Total Estimated Annual Expenditure: $100,000.00
This company is not debarred according to the...
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