City of Columbus - File #: 1535-2009

• File #: 1535-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/3/2009
• In control: Administration Committee
• On agenda: 1/11/2010
• Final action: 1/14/2010
• Title: To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology to establish purchase orders with Pomeroy IT Solutions, Logos Communications Inc. and Echo 24 Inc. for the acquisition of equipment, professional and related services associated with the Metronet's Telephone Services Voice Over Internet Phone project; to authorize the expenditure of $654,808.13 from the Information Services Bond Fund; and to declare an emergency. ($654,808.13)

Date	Ver.	Action By	Action	Result
1/14/2010	1	MAYOR	Signed
1/14/2010	1	CITY CLERK	Attest
1/11/2010	1	Columbus City Council	Approved	Pass
1/11/2010	1	COUNCIL PRESIDENT	Signed
12/8/2009	1	CITY ATTORNEY	Reviewed and Approved
12/8/2009	1	Technology Drafter	Sent to Clerk's Office for Council
12/7/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
12/7/2009	1	FINANCE DIRECTOR	Reviewed and Approved
12/7/2009	1	Technology Drafter	Sent for Approval
12/7/2009	1	Auditor Reviewer	Reviewed and Approved
12/7/2009	1	CITY AUDITOR	Reviewed and Approved
12/7/2009	1	Technology Drafter	Sent for Approval
12/4/2009	1	Technology Drafter	Sent for Approval
12/4/2009	1	Finance Reviewer	Reviewed and Approved
12/4/2009	1	Finance Reviewer	Reviewed and Approved
12/3/2009	1	EBOCO Reviewer	Sent for Approval
12/3/2009	1	ODI DIRECTOR	Reviewed and Approved
12/1/2009	1	Technology Drafter	Sent for Approval
11/27/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/24/2009	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
The Department of Technology's Metronet Services provides data connectivity that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology has a need to provide services connected to the Metronet's Voice Over Internet Phone (VOIP) system. These services are associated with the installation of new VOIP phones for eight facilities located in various places throughout the City. The services and installation will allow for the replacement and conversion of approximately 489 Centrex phones with VOIP phones. This conversion will reduce monthly Centrex phone costs significantly.

This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish three purchase orders with one being a Blanket Purchase Order with Echo24, for the acquisition of equipment, professional and related services associated with the Metronet Voice Over Internet Phone (VOIP) system project. These purchase orders will be created utilizing the terms and conditions from three (3) pre-existing Universal Term Contracts (UTC), established through the competitive bid process by the Purchasing Office, with the following vendors:

Pomeroy IT Solutions, will supply network hardware/maintenance in the amount of $527,112.53 (FL002554, BPCMP30B- Expiration Date: 12/31/09). With this contract soon to expire, the Department of Technology (DoT) completed an Invitation to Bid process (SA003427). Out of this process six (6) bids were received, a recommendation was submitted to award the bid to the "lowest responsive and responsible bid submitted", which was Pomeroy IT Solutions. However, to allow time to establish the new UTC and in the event the current UTC contract with Pomeroy IT Solutions is extended beyond the 12/31/2009 expiration date, this legislation will also allow for the extension of the associated purchase orders c...