Explanation
BACKGROUND: This ordinance is for the option to purchase various Steel Products on an as needed basis by various City departments. These steel products include metal sheet, plate, structural shapes, pipe and tubes etc. as needed by agencies to repair and upgrade their operations. The term of the proposed option contracts would be through September 30, 2014 with the option to extend this contract subject to mutual agreement for One (1) year. The Purchasing Office opened formal bids on August 9, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004512). Twenty nine (29) bids were solicited: (M1A-3: F1-1). Three (3) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
Benjamin Steel Co., Inc, CC#310853024 (expires 7-18-2014)
Total Estimated Annual Expenditure: $175,000.00.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, Operations of the various city agencies will potentially be delayed, thereby harming public services.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Various Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to contract for the option to purchase Steel Products on an as needed basis with Benjamin Steele Co., Inc.; to authorize the expenditure of One dollar from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 9, 2012 and selected the lowest responsive, responsible and best bidder...
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