City of Columbus - File #: 2756-2003

• File #: 2756-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/17/2003
• In control: Administration Committee
• On agenda: 2/23/2004
• Final action: 2/25/2004
• Title: To appropriate $81,985 in the purchasing stores fund to the Office of the City Auditor; to authorize and direct the City Auditor to extend a contract agreement with Tier Technologies, Inc. for the annual renewal of extended maintenance and support services necessary for the Accounting, Purchasing, Budgeting, and Asset Management Systems; to authorize the expenditure of $80,000 from the purchasing stores fund and $3,872 from the general fund; to transfer so much unencumbered cash as remains available in the purchasing stores fund to the print shop fund; and to declare an emergency. ($83,872.00)

Date	Ver.	Action By	Action	Result
2/25/2004	1	CITY CLERK	Attest
2/24/2004	1	MAYOR	Signed
2/23/2004	1	Columbus City Council	Approved	Pass
2/23/2004	1	COUNCIL PRESIDENT	Signed
2/6/2004	1	CITY ATTORNEY	Reviewed and Approved
2/6/2004	1	Finance Drafter	Sent to Clerk's Office for Council
2/4/2004	1	CITY ATTORNEY	Reviewed and Disapproved
2/4/2004	1	Finance Drafter	Sent for Approval
1/29/2004	1	Finance - Purchasing Drafter	Sent for Approval
1/15/2004	1	Finance - Purchasing Drafter	Sent for Approval
1/15/2004	1	Auditor Reviewer	Contingent Within
1/15/2004	1	CITY AUDITOR	Reviewed and Approved
12/24/2003	1	ODI DIRECTOR	Reviewed and Approved
12/23/2003	1	Finance Drafter	Sent for Approval
12/17/2003	1	Finance Drafter	Sent for Approval
12/17/2003	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: This ordinance appropriates funds in the purchasing stores fund, extends a contract agreement (CT-18565A) for annual renewal of maintenance and support services necessary for the Accounting, Purchasing, Budgeting, and Asset Management Systems that were purchased through Ordinance 1576-97, and transfers funds to the print shop fund.

The purchasing stores fund has a cash balance of $81,985. For the past several years, the fund has been used only to establish universal term contracts ($1 per contract). Of this amount, $80,000 will be used to extend the contract for the Accounting, Budgeting, and Asset Management Systems, and the remaining unencumbered cash will be transferred to the print shop fund for the purpose of setting up future universal term contracts.


FISCAL IMPACT: These actions will close out the purchasing stores fund, which is no longer needed. The existing cash balance of $81,985 will be appropriated, with $80,000 going towards the maintenance of the city's Accounting, Budgeting, and Asset Management Systems, and the remaining unencumbered balance will be transferred to the print shop fund for future universal term contracts.

EMERGENCY DESIGNATION: This ordinance is submitted as an emergency measure to allow for the continued and uninterrupted maintenance and support of the city's Accounting, Budgeting, and Asset Management Systems. Failure to immediately proceed could cause disruption in system support.

Title

To appropriate $81,985 in the purchasing stores fund to the Office of the City Auditor; to authorize and direct the City Auditor to extend a contract agreement with Tier Technologies, Inc. for the annual renewal of extended maintenance and support services necessary for the Accounting, Purchasing, Budgeting, and Asset Management Systems; to authorize the expenditure of $80,000 from the purchasing stores fund and $3,872 from the general fund; to transfer so much unencumbered cash as ...