City of Columbus - File #: 0265-2011

• File #: 0265-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/9/2011
• In control: Public Utilities Committee
• On agenda: 3/14/2011
• Final action: 3/17/2011
• Title: To authorize the Director of Public Utilities to enter into an agreement with CGI Technologies and Solutions, Inc. for a Mobile Dispatching System for the Department of Public Utilities; and to authorize a transfer and expenditure of funds within the Water Build America Bonds Fund. ($642,385.00)

Date	Ver.	Action By	Action	Result
3/17/2011	1	CITY CLERK	Attest
3/16/2011	1	MAYOR	Signed
3/14/2011	1	Columbus City Council	Approved	Pass
3/14/2011	1	COUNCIL PRESIDENT	Signed
3/7/2011	1	Columbus City Council	Read for the First Time
2/22/2011	1	Utilities Drafter	Sent to Clerk's Office for Council
2/18/2011	1	Utilities Drafter	Sent for Approval
2/18/2011	1	EBOCO Reviewer	Sent for Approval
2/18/2011	1	ODI DIRECTOR	Reviewed and Approved
2/18/2011	1	Utilities Drafter	Sent for Approval
2/18/2011	1	CITY ATTORNEY	Reviewed and Approved
2/16/2011	1	CITY AUDITOR	Reviewed and Approved
2/16/2011	1	Utilities Drafter	Sent for Approval
2/15/2011	1	Finance Reviewer	Reviewed and Approved
2/15/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/15/2011	1	Utilities Drafter	Sent for Approval
2/15/2011	1	Auditor Reviewer	Reviewed and Approved
2/14/2011	1	Finance Reviewer	Reviewed and Approved
2/14/2011	1	Finance Reviewer	Reviewed and Approved
2/11/2011	1	Utilities Reviewer	Sent for Approval
2/11/2011	1	UTILITIES DIRECTOR	Reviewed and Approved
2/11/2011	1	Utilities Drafter	Sent for Approval
2/9/2011	1	Utilities Drafter	Sent for Approval
2/9/2011	1	Utilities Reviewer	Reviewed and Approved
2/9/2011	1	Utilities Drafter	Sent for Approval
2/9/2011	1	Utilities Drafter	Sent for Approval
2/9/2011	1	Utilities Drafter	Sent for Approval

Explanation

1. BACKGROUND: This legislation authorizes the Public Utilities Director to enter into an agreement with CGI Technologies and Solutions, Inc. in the amount of $642,385.00, for a Mobile Dispatching System.

The purpose of this project is to implement a Mobile Dispatching System that will enable the Department of Public Utilities to optimize service order assignments, assign them to technicians in the field, and capture field information for immediate use. This is expected to produce efficiency and productivity gains, and to make the Department more responsive to customers. The initial project targets approximately 60 field employees and 20 office employees, but if successful may subsequently be expanded to include additional employees and workflows. The Mobile Dispatching system will interface with the current work order system in use, known as CUBS, as well as with the planned AVL system.

2. BID INFORMATION: The selection of the firm providing the system has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals". The evaluation criteria for this contract included: 1. proposal quality, 2. proposal feasibility, 3. experience, 4. ability to perform expeditiously, 5. past performance, and 6. local workforce. Requests for Proposals (RFP's) were received on August 2, 2010 from: CGI Utilities Solutions and Solutions, Inc., Clevest Solutions, Inc., and Ventyx.

An evaluation committee reviewed the proposals and scored them based on the criteria stated above. Based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project go to CGI Utilities Solutions and Solutions, Inc.

The Contract Compliance Number for CGI Utilities Solutions and Solutions, Inc. is 54-0856778 (expires 2/17/13, Majority). Additional information regarding all bidders, description of work, contract time fram...