Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to renew a contract with The Jasper Group International, Inc. for extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment. The Department of Technology (DoT) procured the original contract utilizing RFQ020175, which included options to renew for four (4) additional one (1) year terms.
The Department of Technology, which maintains the City’s data centers, requires services to ensure reliable operations in the City data center. This agreement will provide cost effective extended warranty coverage for older hardware that is past the original factory warranty. This will ensure support or coverage in the event of a failure and significantly reduce the risk of data loss.
The original contract was authorized by Ord. No. 2942-2021, passed on November 15, 2021. This ordinance represents the third renewal of four (4) allowable extended one (1) year coverage term periods. 2022 renewal was authorized by Ord. No. 2763-2022 and 2023 renewal was not legislated because the required amount was under the $50,000 threshold. The coverage term period of this contract shall be one year, beginning on December 1, 2024 and ending on November 30, 2025 at a total cost of $64,034.00. Subject to mutual agreement, the above-described contract can be extended for one (1) more additional one (1) year coverage term periods. This ordinance authorizes the expenditure of $64,034.00 for the above-described services.
FISCAL IMPACT
In 2021, the Department of Technology legislated $69,620.00 with The Jasper Group International, Inc. (via Ord. 2942-2021) for extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment. The funds for this year's (2024) expenditure in the amount of $64,034.00 are budgeted and available within the Department of Technology, Information Services Division O...
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