Explanation
BACKGROUND: For the option to establish a UTC contract to purchase Schwing Pump Parts for the Division of Sewerage and Drainage, the sole user. The term of the proposed option contract would be two (2) years, expiring December 31, 2010, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 10, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002942). Twenty-seven (27) bids were solicited: (M1A-0, F1-1, MBR-1). Three (3) bids were received (F1-1).
Two bidders submitted quotes that were FOB Shipping Point rather than FOB Destination, as specified. In addition, neither bidder provided estimated shipping charges, and have both been deemed non-responsive to the solicitation. The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder:
Motion Industries, MAJ, CC# 63-0251578 expires 09/12/2010, All Items except 16 and 128-131 which were not bid on, $1.00
Total Estimated Annual Expenditure: $240,000.00, Division of Sewerage and Drainage, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Schwing Pump Parts with Mo...
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