City of Columbus - File #: 0432-2011

• File #: 0432-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/9/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 4/25/2011
• Final action: 4/27/2011
• Title: To authorize and direct the City Auditor to transfer $486,200.00 from the Special Income Tax Fund to the Municipal Court Clerk Capital Improvement Fund; to authorize the Municipal Court Clerk to modify and increase contract with 3SG Corporation for the provision of imaging services; to authorize the expenditure of $486,200.00 from the Municipal Court Clerk Capital Improvement Fund; and to declare an emergency. ($486,200.00)

Date	Ver.	Action By	Action	Result
4/27/2011	1	MAYOR	Signed
4/27/2011	1	CITY CLERK	Attest
4/25/2011	2	Columbus City Council	Approved	Pass
4/25/2011	1	COUNCIL PRESIDENT	Signed
4/13/2011	1	Auditor Reviewer	Reviewed and Approved
4/13/2011	1	CITY AUDITOR	Reviewed and Approved
4/13/2011	1	MuniCrtClerk Drafter	Sent for Approval
4/13/2011	1	CITY ATTORNEY	Reviewed and Approved
4/13/2011	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
4/12/2011	1	ODI DIRECTOR	Reviewed and Approved
4/12/2011	1	MuniCrtClerk Drafter	Sent for Approval
4/11/2011	1	Finance Reviewer	Reviewed and Approved
4/11/2011	1	Finance Reviewer	Reviewed and Approved
4/11/2011	1	FINANCE DIRECTOR	Reviewed and Approved
4/11/2011	1	MuniCrtClerk Drafter	Sent for Approval
4/11/2011	1	EBOCO Reviewer	Sent for Approval
4/8/2011	1	Finance Reviewer	Reviewed and Approved
3/22/2011	1	Finance Reviewer	Reviewed and Approved
3/11/2011	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
3/11/2011	1	MuniCrtClerk Drafter	Sent for Approval
3/10/2011	1	MuniCrtClerk Drafter	Sent for Approval

Explanation
Background: On May 24, 2010, ordinance 0717-2010 passed by the Columbus City Council authorized the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to enter into contract with 3SG Corporation, for the conversion of existing court documents into electronic images (hereinafter "imaging services").

The imaging services are necessary to optimize storage space and provide for more efficient access to court document information. The storage space in the Clerk's Office is inadequate to house the volume of court documents filed.

This ordinance authorizes the Municipal Court Clerk to modify and increase the existing contract in the amount of $486,200.00 for the provision of additional imaging services.

The purchase will be from the 3SG Corporation, State of Ohio, State Term Schedules (STS): 3SG Corporation, State Term Schedule # 800071, expiration date 8/31/2013. Due to time and storage constraints, as well as the continuity of the project, cost effectiveness and the minority certification of the company, it is deemed in the best interest of the City to purchase from the aforementioned State Term Schedule. Ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts.

Imaging Service Contracts:
Ordinance 0717-2010; EL010419: $320,000.00
Contract Modification: Ordinance 1736-2010; EL011245; $128,000.00
Contract Modification: Ordinance 0432-2011: $486,200.00

Contract Compliance Number: 31-1651723
Expiration Date: 11/22/2012.

The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.

Emergency: Emergency action is requested so that the project may be undertaken as quickly as possible due to unavailability of storage space for the Municipal Court documents.

Fiscal Impact: Funds in the amount o...