Explanation
Need: In order to implement the electronic recording and management of evidence at our Crime Laboratory, the existing computer hardware and software utilized by Crime Lab Technicians needs to be upgraded.
Bid Information: The following informal bids were received by the Purchasing Office:
O M Office Supply - $29,460.00 Tech Depot - $30,200.00
Global Gov/Education - $30,591.80 Insight Public Sector - $30,826.20
Shea PC Div. Of Vision Micro - $33,760.00 Alex Systems Consultant - $38,000.00
The decision to purchase the laptops with docking stations from Shea PC Div. Of Vision Micro is based on their bid being the lowest, most responsible, responsive and best bid evaluated by the Police Net personnel. The four lowest bidders did not include the docking stations in their bids.
Contract Compliance No.: 421541312
Emergency Designation: Emergency legislation is requested in order to expedite the purchase so the system can be installed by the Division's target date of July, 2005.
FISCAL IMPACT: There will be no fiscal impact on the financial status of the General Fund, because all purchases are being made with Law Enforcement Drug Seizure Funds.
Title
To authorize and direct the Finance Director to enter into a contract for the purchase of laptops with docking stations for the Division of Police, to authorize the expenditure of $33,760.00 from the Law Enforcement Seizure Fund, to waive the provisions of Columbus City Codes Chapter 329; and to declare an emergency. ($33,760.00)
Body
WHEREAS, the Division of Police Crime Lab needs to upgrade their existing computer hardware and software to implement the electronic reporting and management system; and
WHEREAS, the Purchasing Office solicited informal bids (SO021047) for the purchase of laptops with docking stations; and
WHEREAS, the Division of Police recommended that a contract be awarded to Shea PC Div. of Vision Micro on the b...
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