City of Columbus - File #: 1347-2007

• File #: 1347-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/22/2007
• In control: Finance & Economic Development Committee
• On agenda: 10/1/2007
• Final action: 10/5/2007
• Title: To authorize and direct the Finance and Management Director to enter into three (3) contracts for the option to purchase Building Electrical Products from Becker Electric, Graybar Electric Co. and Loeb Electric to authorize the expenditure of three (3) dollars to establish the contracts from the Purchasing Contract Account, and to declare an emergency ($3.00).

Date	Ver.	Action By	Action	Result
10/5/2007	1	CITY CLERK	Attest
10/4/2007	1	MAYOR	Signed
10/1/2007	1	Columbus City Council	Approved	Pass
10/1/2007	1	COUNCIL PRESIDENT	Signed
9/14/2007	1	CITY AUDITOR	Reviewed and Approved
9/14/2007	1	CITY AUDITOR	Reviewed and Approved
9/14/2007	1	Finance - Purchasing Drafter	Sent for Approval
9/14/2007	1	CITY ATTORNEY	Reviewed and Approved
9/14/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/13/2007	1	Finance - Purchasing Drafter	Sent for Approval
9/13/2007	1	EBOCO Reviewer	Reviewed and Approved
9/13/2007	1	ODI DIRECTOR	Reviewed and Approved
9/13/2007	1	Finance - Purchasing Drafter	Sent for Approval
9/12/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/12/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/12/2007	1	FINANCE DIRECTOR	Reviewed and Approved
8/22/2007	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to establish three (3) UTC contracts for Purchase of Building Electrical Products for Various City Agencies. The term of the proposed option contracts will be for approximately three (3) years, expiring November 30, 2010. The Purchasing Office opened formal bids on June 14, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002456) Twenty Three (23) bids were solicited (M1A:1); Four (4) bids were received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:

Becker Electric. CC#310553243 (expires August 18, 2008), $1.00.
Graybar Electric Co., Inc. CC#130794380 (expires February 4, 2008), $1.00.
Loeb Electric Company CC#314236750 (expires June 6, 2009), $1.00.

Total Estimated Annual Expenditure: $400,000.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. Various Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.



Title

To authorize and direct the Finance and Management Director to enter into three (3) contracts for the option to purchase Building Electrical Products from Becker Electric, Graybar Electric Co. and Loeb Electric to authorize the expenditure of three (3) dollars to establish the contracts from the Purchasing Contract Account, and to declare an emergency ($3.00).



Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on June 14, 2007 and s...