Explanation
BACKGROUND: For the option to establish four (4) UTC contracts to purchase Hitachi Sludge Collector Parts for the Division of Sewerage and Drainage, the sole user. The parts are used for the sludge settling system located at the Southerly Wastewater Treatment Plant. The term of the proposed option contracts is approximately two (2) years, expiring October 31, 2011, with the option to renew for one (1) additional year. The Purchasing Office opened bids on October 15, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003384). Fifteen (15) bids were solicited: (M1A-0, F1-0, MBR-1). Six (6) bids were received with BDI submitting a bid with parts manufactured by Hitachi and an alternate bid with parts manufactured by Allied Locke. The products manufactured by Allied Locke are acceptable and items awarded result in a cost savings.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
VC Chains, Inc., MAJ, CC# 63-1216515 expires 12/04/2010, Items 1-6, 8-11, 13-15, 18, 19, 21-23, 25, 27, 29-36, 38, 39, 41, 43, 45, 47, 48, 50-52, 56-61 and 63, $1.00
BDI (Bearing Distributors, Inc.), MAJ, CC# 34-0089320 expires 04/14/2011, Items from Alternate Bid 7, 12, 16, 20, 24, 26, 28, 37, 40, 42, 44, 54, 55 and 64 and from their Hitachi bid Items 65 and 66, $1.00
Kaman Industrial Technologies Corporation, MAJ, CC# 06-0914701 expires 06/17/2010, Items 17, 46, 49 and 53, $1.00
Motion Industries, MAJ, CC# 63-0251578 expires 10/30/2011, Items 62 and 67, $1.00
Total Estimated Annual Expenditure: $75,000.00, Division of Sewerage and Drainage, the sole user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this opti...
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