City of Columbus - File #: 0745-2011

• File #: 0745-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/6/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 6/6/2011
• Final action: 6/8/2011
• Title: To authorize the City Attorney to enter into the third year of a three year contract with Cintas Document Management LLC for the provision of record storage, retrieval and destruction services; to authorize the expenditure of Sixteen Thousand Dollars from the general fund; and to declare an emergency. ($16,000.00)

Date	Ver.	Action By	Action	Result
6/8/2011	1	CITY CLERK	Attest
6/7/2011	1	MAYOR	Signed
6/6/2011	1	Columbus City Council	Approved	Pass
6/6/2011	1	COUNCIL PRESIDENT	Signed
5/23/2011	1	ODI DIRECTOR	Reviewed and Approved
5/23/2011	1	Atty Drafter	Sent to Clerk's Office for Council
5/20/2011	1	Auditor Reviewer	Reviewed and Approved
5/20/2011	1	CITY AUDITOR	Reviewed and Approved
5/20/2011	1	CITY ATTORNEY	Reviewed and Approved
5/18/2011	1	EBOCO Reviewer	Sent for Approval
5/17/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/17/2011	1	Atty Drafter	Sent for Approval
5/16/2011	1	Finance Reviewer	Reviewed and Approved
5/16/2011	1	Finance Reviewer	Reviewed and Approved
5/16/2011	1	Finance Reviewer	Reviewed and Approved
5/12/2011	1	Atty Drafter	Sent for Approval

Explanation

This ordinance authorizes the City Attorney to enter into the third year of a three year contract with Cintas Document Management LLC for the provision of record storage, retrieval and destruction services. This provider was selected by the City Attorney, following the recommendation of a staff committee that reviewed and evaluated proposals offered by Cintas Document Management LLC, Fireproof Record Center and Iron Mountain Information Management.

The cost for the services will remain the same. The original contract was for a maximum amount of $19,000.00 and the second year was authorized by Ordinance 0794-2010 for a maximum amount of $19,000.00.


FISCAL IMPACT:

Term: 07/01/11 through 06/30/12
Maximum Cost: $16,000.00
Funds are included in the City Attorney's 2011 approved general fund budget.

CONTRACT COMPLIANCE NUBMER:

Cintas Document Management LLC CC#: 311647654 Expires: 07/01/2011

EMERGENCY PROVISION

This legislation is requested to be an emergency so there is no break in the provision of services.


Title

To authorize the City Attorney to enter into the third year of a three year contract with Cintas Document Management LLC for the provision of record storage, retrieval and destruction services; to authorize the expenditure of Sixteen Thousand Dollars from the general fund; and to declare an emergency. ($16,000.00)

Body

WHEREAS, the City Attorney's Office is in need of record storage, retrieval and destruction services; and

WHEREAS, the City Attorney would like to enter into the third year of a three year contract with Cintas Document Management LLC for the provision of said services; and

WHEREAS, an emergency exists in the usual daily operation of the City Attorney's Office in that this contract will ensure uninterrupted availability of necessary record storage, retrieval and destruction services; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS, OHIO:

SECT...