City of Columbus - File #: 1162-2004

• File #: 1162-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/16/2004
• In control: Public Service & Transportation Committee
• On agenda: 7/19/2004
• Final action: 7/21/2004
• Title: To authorize the Finance Director to establish a purchase order(s) for the purchase reflective sheeting per the terms and conditions of a pending universal term contract(s) to be established by the Purchasing Office for the Transportation Division; to authorize the expenditure of $200,000.00 from the 1995, 1999 Voted Streets and Highways Fund for this purpose, and to declare an emergency. ($200,000.00)

Date	Ver.	Action By	Action	Result
7/21/2004	1	MAYOR	Signed
7/21/2004	1	CITY CLERK	Attest
7/19/2004	1	Columbus City Council	Approved	Pass
7/19/2004	1	COUNCIL PRESIDENT	Signed
7/14/2004	1	Auditor Reviewer	Reviewed and Approved
7/14/2004	1	CITY AUDITOR	Reviewed and Approved
7/14/2004	1	Service Drafter	Sent to Clerk's Office for Council
7/9/2004	1	SERVICE DIRECTOR	Reviewed and Approved
7/1/2004	1	ODI DIRECTOR	Reviewed and Approved
7/1/2004	1	SERVICE DIRECTOR	Reviewed and Approved
7/1/2004	1	CITY ATTORNEY	Reviewed and Approved
6/30/2004	1	EBOCO Reviewer	Reviewed and Approved
6/29/2004	1	Finance Reviewer	Reviewed and Approved
6/29/2004	1	FINANCE DIRECTOR	Reviewed and Approved
6/29/2004	1	SERVICE DIRECTOR	Reviewed and Approved
6/25/2004	1	SERVICE DIRECTOR	Reviewed and Approved
6/24/2004	1	Service Drafter	Sent for Approval
6/17/2004	1	Service Reviewer	Reviewed and Approved
6/17/2004	1	Service Drafter	Sent for Approval
6/16/2004	1	Service Drafter	Sent for Approval

Explanation

The Public Service Department, Transportation Division, utilizes reflective sheeting to construct traffic names signs and traffic control signs. This sheeting, available in multiple colors, is what makes the signage highly visible, especially at night and in inclement weather conditions. It is purchased in bulk quantities and applied to aluminum sign blanks in the signage manufacturing process performed at Transportation's traffic engineering maintenance facility, 1820 East Seventeenth Avenue.

The Purchasing Office solicited formal bids for reflective sheeting through solicitation number SA001092. Bids were received and opened on May 6, 2004. Purchasing will award a universal term contract(s) based in part on contract award recommendations forthcoming from the Transportation Division. These recommendations that a contract(s) be extended to the lowest/best bidder are still pending as the Division researches whether one product bid meets specifications. Subsequent to the division making award recommendations and these recommendations being approved by the Public Service and Finance Directors, Purchasing will initiate dollar-option legislation that is subject to City Council approval.

This ordinance at hand authorizes the expenditure of up to $200,000.00 for reflective sheeting per the terms and conditions of a yet-to-be-established universal term contract(s) for this purpose. It is important that spending authorization be received for this before City Council's summer recess; it is anticipated that Purchasing's legislation will be made available to Council before recess.

Fiscal Impact: The Transportation Division budgeted $720,000 for Sign Upgrading and Street Name Signs in the 2004 Capital Budget. This ordinance will authorize the expenditure of $200,000 for reflective sheeting. Other expenditure ordinances are forthcoming to expend the remaining funds on signage materials.

Emergency action is requested to provide for an unint...