Explanation
BACKGROUND: This ordinance authorizes the option to purchase Eight (8) Cubic Yard Front Load Refuse Containers for the Department of Public Service, Division of Refuse Collection and all city agencies. The term of the proposed option contracts will be through September 30, 2016 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA005412. The Purchasing Office opened formal bids on May 29, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005412). Forty-four (44) bids were solicited (MAJ: 41, M1A: 1, F1:1, AS1:1) Four (4) bids were received (MAJ: 4).
The low bid was non-responsive due to exceptions taken on pricing language and delivery requirements. All bids were non-responsive due to minor exceptions taken on container dimensions. The Department of Public Service has reviewed all bids and found the container from the second low vendor to be acceptable and suitable for City use. It is recommended that the City waive the competitive bidding procedure to allow for award for the second low bidder, Farmer’s Refuse and Trucking, Inc.
The Purchasing Office is recommending award of one contract to the lowest, responsible and best bidder:
Farmer’s Refuse and Trucking, Inc., CC#311293640, exp. 09/21/2014
Total Estimated Annual Expenditure: $35,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The city agency will be required to obtain approval to expend from its own appropriatio...
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