City of Columbus - File #: 0789-2010

• File #: 0789-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/19/2010
• In control: Administration Committee
• On agenda: 6/28/2010
• Final action: 7/1/2010
• Title: To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Bowe Bell & Howell for the purchase of JETVision Platinum package equipment and related services to upgrade the Enduro Mail Inserter, located at the Jerry Hammond Center; in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $67,426.00 from the Department of Technology, Information Services Operating and Capital Improvement Fund (Build America Bonds/B.A.B.s);and to declare an emergency. ($67,426.00)

Date	Ver.	Action By	Action	Result
7/1/2010	1	CITY CLERK	Attest
6/30/2010	1	MAYOR	Signed
6/28/2010	1	Columbus City Council	Approved	Pass
6/28/2010	1	COUNCIL PRESIDENT	Signed
6/11/2010	1	Auditor Reviewer	Reviewed and Approved
6/11/2010	1	Technology Drafter	Sent for Approval
6/11/2010	1	CITY AUDITOR	Reviewed and Approved
6/11/2010	1	Technology Drafter	Sent for Approval
6/11/2010	1	CITY ATTORNEY	Reviewed and Approved
6/11/2010	1	Technology Drafter	Sent to Clerk's Office for Council
6/10/2010	1	Finance Reviewer	Reviewed and Approved
6/10/2010	1	Finance Reviewer	Sent for Approval
6/10/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/10/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/10/2010	1	Technology Drafter	Sent for Approval
6/9/2010	1	Technology Drafter	Sent for Approval
6/9/2010	1	EBOCO Reviewer	Sent for Approval
6/9/2010	1	ODI DIRECTOR	Reviewed and Approved
6/9/2010	1	Technology Drafter	Sent for Approval
6/8/2010	1	Technology Drafter	Sent for Approval
6/8/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/21/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
5/19/2010	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Finance and Management, on behalf of the City of Columbus, Department of Technology (DoT), to establish a purchase order with Bowe Bell & Howell for the purchase of JETVision Platinum Package (inclusive of the following: hardware,software,delivery, installation, professional services, and a one year hardware and software maintenance agreement) to install onto the Enduro Mail Inserter located at the Jerry Hammond Center, 1111 East Broad Street. This purchase will include on-site installation and training of JETVision hardware and software. This purchase will allow DoT to further expand the Enduro Mail Inserter's capabilities to provide additional quality controls that will ensure timely processing and delivery of City Water Bills, Tax Forms, Claims Notices, Licenses Notices, and Payroll Documents. By purchasing this package, DoT will ensure our deliverables in terms of supporting the City's ability to support both our internal staff and our citizens.

Bowe Bell & Howell is the only factory trained and authorized service upgrade provider for the JETVision proprietary software. The mail inserter as well as the JETVision equipment that will be attached are manufactured by Bowe Bell & Howell. There are no third party companies approved by Bowe Bell & Howell for equipment sales, installation, software or maintenance service or upgrades on the JETVision product as the software is proprietary. Accordingly, Bowe Bell & Howell is the sole source of supply for upgrades, maintenance, support, new releases and additional copies of these products. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Section 329.07.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings ...