City of Columbus - File #: 1572-2007

• File #: 1572-2007
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 9/26/2007
• In control: Safety Committee
• On agenda: 10/22/2007
• Final action: 10/25/2007
• Title: To authorize The Director of Finance and Management to enter into a contract on behalf of the Division of Support Services with LOCUTION SYSTEMS, INC. for the purchase and replacement of the Emergency Alerting System (Public Address System) at all the City of Columbus Fire Stations, and the associated equipment located at the Fire Dispatch Facility; to amend the 2007 Capital Improvements Budget; to authorize the City Auditor to transfer $14,962.00 between projects within the Safety Bond Fund; to authorize the expenditure of $764,962.00 from the Safety Voted Bond Fund, to waive formal competitive bidding requirements and to declare an emergency. ($ 764,962.00).

Date	Ver.	Action By	Action	Result
10/25/2007	2	CITY CLERK	Attest
10/23/2007	2	MAYOR	Signed
10/22/2007	1	Columbus City Council	Taken from the Table	Pass
10/22/2007	2	Columbus City Council	Approved as Amended	Pass
10/22/2007	2	Columbus City Council	Amended as submitted to the Clerk	Pass
10/22/2007	2	COUNCIL PRESIDENT	Signed
10/15/2007	1	Columbus City Council	Tabled to Certain Date	Pass
10/3/2007	1	CITY ATTORNEY	Reviewed and Approved
10/3/2007	1	Safety Drafter	Sent to Clerk's Office for Council
10/2/2007	1	Safety Drafter	Sent for Approval
10/2/2007	1	Auditor Reviewer	Reviewed and Approved
10/2/2007	1	CITY AUDITOR	Reviewed and Approved
10/2/2007	1	Safety Drafter	Sent for Approval
10/1/2007	1	Finance Reviewer	Reviewed and Approved
10/1/2007	1	Finance Reviewer	Reviewed and Approved
10/1/2007	1	Finance Reviewer	Sent for Approval
10/1/2007	1	Finance Reviewer	Reviewed and Approved
10/1/2007	1	Finance Reviewer	Reviewed and Approved
10/1/2007	1	FINANCE DIRECTOR	Reviewed and Approved
9/28/2007	1	SAFETY DIRECTOR	Reviewed and Approved
9/28/2007	1	Safety Drafter	Sent for Approval
9/28/2007	1	ODI DIRECTOR	Reviewed and Disapproved
9/28/2007	1	Safety Drafter	Sent for Approval
9/28/2007	1	ODI DIRECTOR	Reviewed and Approved
9/28/2007	1	Safety Drafter	Sent for Approval
9/27/2007	1	Safety Reviewer	Reviewed and Approved
9/27/2007	1	Safety Reviewer	Reviewed and Approved
9/26/2007	1	Safety Drafter	Sent for Approval
9/26/2007	1	Safety Reviewer	Reviewed and Approved
9/26/2007	1	Safety Drafter	Sent for Approval

Explanation
1. BACKGROUND:
A. Need: This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Public Safety, Division of Support Services, to enter into contract with LOCUTION SYSTEMS INC., for the purchase and replacement of the Emergency Alerting System (Public Address System) at all City of Columbus Fire Stations and the associated equipment located at the Fire Dispatch Facility. This contract will provide a reliable emergency alerting system for all emergency calls coming in to the Fire Dispatch Facility.

LOCUTION SYSTEMS, INC. is the vendor of the hardware and manufacturer of the software. The Contract with them will include high-level technical software and hardware support.

The current system's equipment is 12 years old and is no longer supported by the manufacturer for replacement equipment and parts. The City will continue to assume responsibility for the system.

This ordinance also authorizes the transfer of $14,962 between projects within the Safety Voted Bond Fund and amends the 2007 Capital Improvement Budget, ordinance 0733-2007 to reflect the expenditure for the transferred piece.


B. Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a), bid #SA002561. Two (2) bids were received: Neither respondent returned all pages of the bid packet therefore waiver legislation is being requested.

LOCUTIONS SYSTEM, INC.
BEAR COMMUNICATIONS, Inc., (aka, BearCom)

LOCUTIONS SYSTEM, INC. was the only compliant bid received meeting technical requirements.

C. Contract Compliance: LOCUTIONS SYSTEM, INC. Contract Compliance #841240663, expires 8/29/2009.

D. Emergency Designation: Emergency designation is requested due to the need to have a new system up and running as soon as possible due to the current unsupported/unreliable system, as well as the time constraints set for expenditures o...