Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the acquisition of a Cisco Enterprise License Agreement (ELA) for telephone and voice mail licensing and maintenance. This purchase order will be created utilizing the terms and conditions from a pre-existing Universal Term Contract (UTC) with Network Dynamics Inc. (FL005447, BPCMP30H- Expiration Date: 6/30/16 established through the competitive bid process by the Purchasing Office) in the amount of $680,580.80. The term period coverage for this ELA will be for 5 years from the date of a certified purchase order from the City Auditor.
The Department of Technology's Metronet Services provides voice, video and data connectivity that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology is in the process of migrating Public Safety and other city agencies to the citywide voice over internet protocol (VoIP) environment, utilizing the city’s current data network infrastructure investment. This will provide the latest technological advancements and allow the city to continue to migrate city agencies to a consolidated telephony service. VOIP technology allows telephone calls to travel over the city’s data network further utilizing the City’s current network investment.
The Department of Technology has an immediate need to expand the citywide Voice Over IP (VOIP) infrastructure for the additional phones that will be integrated into the citywide system and to upgrade the current telephone system licensing and maintenance. The current annual cost for the City’s existing telephone system licensing (licenses for 2,700 VOIP phones, and 3,049 voice mails citywide) and maintenance is $139,896.00. The new Enterprise License Agreement is for a five year term at an annual cost of $136,116.16 with no additional l...
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