Explanation
BACKGROUND: For the option to purchase Cisco Phones and Telephony Products UTC. This award is to establish a contract for refurbished Cisco VoIP phones. This contract provides a less expensive option to City agencies to purchase replacement phones within the VoIP system. The term of the proposed option contract would be one (1) year. Contract is through June 30, 2011. The contract may be extended for one (1) additional one year subject to mutual agreement by both parties. The Purchasing Office opened formal bids on October 15, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003395). Seventy five (MBE:2, FBE:2) bids were solicited; A total of ten (10) bid proposals (MBE:0, FBE:0) were received.
Proposals were obtained for new and refurbished Cisco VoIP phones. All bid received for new phones were higher in cost than pricing the City currently has under contract using the Cisco Equipment Catalog contract. The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:
LOGOS Communications, Inc., CC#341631678 (Expires 10/22/2010)
Total Estimated Annual Expenditure: $ 50,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund.
Title
To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Cisco Phones and Telephony Products with LOGOS Communications, Inc., to authorize the expenditure of one (1) dollar to establish the ...
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