Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTCs) for the option to purchase Heavy Duty Specialty Services with C.W. DeMary Services, Inc. and Frame & Spring Inc. The Division of Fleet is the primary user for heavy duty equipment repairs and parts. Heavy Duty Specialty Services are used to repair and maintain equipment throughout the City of Columbus. The term of the two (2) proposed option contracts would be approximately two (2) years, expiring September 30, 2025, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 5, 2023. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ025872). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
C.W. DeMary Services, Inc. CC# 004277 exp. 6/17/24, Item# 1, $1.00
Frame & Spring Inc., CC# 005201 exp. 2/8/25, Item# 8, $1.00
No bids were awarded on items# 2, 3, 4, 5, 6, 7, 9 & 10. These items will be rebid.
Total Estimated Annual Expenditure: $115,000.00. The Division of Fleet is the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure an uninterrupted supply of maintenance contracts for equipment.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253. ...
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