Explanation
BACKGROUND: This legislation is for the option to establish two (2) UTC contracts for Unleaded and E-85 Fuel for the Division of Fleet, the primary user, and for use in various equipment and vehicles throughout City of Columbus Departments and Divisions. This contract will provide for the purchase of Unleaded and E-85 Ethanol fuels for delivery at various City of Columbus fuel station locations and departmental holding tanks as well as potential regional cooperative partners. The term of the proposed option contracts would be approximately two years, expiring March 31, 2018, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 14, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Solicitation No. SA006154). Thirty-two (32) bids were solicited: (M1A-0, F1-0, MBR-1). Seven (7) bids were received (MBR-1).
Items 1 and 2 are Unleaded Fuel with different size deliveries and Item 3 is E-85 Ethanol. Items 4 and 5 are charges relating to deliveries (wait charge and refused delivery charge). The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Great Lakes Petroleum Co., CC# 34-1850508 expires 2/22/2018, Items 1, 2, 4 and 5, $1.00
Benchmark Biodiesel, Inc., CC# 26-1274251 expires 11/23/2017, Items 3, 4 and 5, $1.00
Total Estimated Annual Expenditure: $1 million, Division of Fleet, the primary user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public s...
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