City of Columbus - File #: 1754-2011

• File #: 1754-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/12/2011
• In control: Public Utilities Committee
• On agenda: 12/12/2011
• Final action: 12/14/2011
• Title: To authorize the Finance and Management Director to enter into contracts with WESCO in the amount of $173,710.00, Power Line Supply in the amount of $117,094.00 and PEPCO in the amount of $109,343.52 for the purchase of Transformers for the Division of Power and Water and to authorize the expenditure of $400,147.52 from the Electricity Operating Fund. ($400,147.52)

Date	Ver.	Action By	Action	Result
12/14/2011	1	CITY CLERK	Attest
12/13/2011	1	MAYOR	Signed
12/12/2011	1	COUNCIL PRESIDENT	Signed
12/12/2011	1	Columbus City Council	Approved	Pass
12/5/2011	1	Columbus City Council	Read for the First Time

Explanation

BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase Single Phase Pole Mount Transformers, Single Phase Pad Mount Transformers, Three Phase Pad Mount Transformers, Single Phase Subway Transformers, Three Phase Subway Transformers and K-Rated Subway Transformers to replenish stock for maintenance and new customer services.

The Purchasing Office advertised and solicited competitive bids for the purchase of Transformers for the Division of Power and Water in accordance with Section 329.06 (SA004103). Forty (59) vendors were solicited: fifty-seven (57) MAJ; one (1) MBR; and one (1) M1A. Four (MAJ) bids were received and opened on September 22,2011.

Three contract awards are recommended to: 1) WESCO Distribution Inc. (WESCO), in the amount of $173,710.00 for items #1, 2, 6, 13, 14 and 15; 2) Power Line Supply Company, Inc in the amount of $117,094.00 for items #3, 4, 5, 7, 8, 9, 10, 11 and 12; and 3) WESCO and Power Line Supply were low bidder for items #16 and 17, however, they did not meet the technical specification. Therefore, recommendation is to Professional Electric Products Company (PEPCO) in the amount of $109,343.52 for items #16 and 17 based upon the lowest, responsive and responsible bid received. Attached is a bid evaluation sheet showing bid prices as well as the copper and core loss for each transformer included in this solicitation. The copper and core loss figures establish material quality and are used to evaluate bids.

Contract Compliance: WESCO, (MAJ) 251723345, expires 6/15/2013; Power Line Supply (MAJ) 381783949, expires 3/10/2012; and, PEPCO (MAJ) 341018087, expires 5/21/2012.

FISCAL IMPACT: There is sufficient budget authority for the purchase of transformers in the 2011 Electricity Operating Fund budget. The Division of Power and Water (P) spent $100,684 in 2009 on transformers. In 2010 there was $403,505 spent on transformers by the Division of Power and Water ...