Explanation
BACKGROUND:
This ordinance authorizes the Directors of the Departments of Technology and Public Utilities to modify an agreement with Ventyx, Inc. for professional services to enhance and customize the Columbus Utility Billing System (CUBS). In 1994, the Department of Public Utilities initiated a contract (CT-15918) for software and services related to the Water and Sewer Information Management System (WASIMS) with SCT Utility Systems. Section 12 of the original contract provided for modifications and changes in scope of service. SCT Utility Systems later changed their name to Indus Utility Systems, then to its current name Ventyx, Inc.
The agreement was most recently modified by authority of ordinance 1579-2010, passed December 6, 2010, through purchase order EL011779. That modification provided for service through one year from the date of a certified purchase order to complete two projects: CUBS Archive Manager and CUBS MV90 Integration. This modification will extend the term of the last modification for the period June 16, 2012 through March 31, 2013, to allow additional time to complete the scope of work associated with the last modification. This modification will also increase funding by $17,600 to complete additional work needed on the CUBS MV90 Integration.
1. Amount of additional funds to be expended: $17,600.00
Original contract amount: $1,186,330.00
Amount of original contract and 23 modifications: $8,997,910.78
2. Reason additional goods/services could not be foreseen:
The scope of work for this project is unchanged, but the time and funding needed to complete project tasks is more than originally estimated. The need to extend the timeline and increase funding could not be foreseen when the original contract modification was executed in 2010.
3. Reason other procurement processes are not used:
It is not feasible to bid for an alternate service since Ventyx, Inc. developed the software for the CUBS system. ...
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