City of Columbus - File #: 1899-2003

• File #: 1899-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/15/2003
• In control: Finance & Economic Development Committee
• On agenda: 9/29/2003
• Final action: 10/1/2003
• Title: To authorize and direct the Finance Director to enter into five contracts for an option to purchase Office Chairs, with Thomas W. Ruff & Company, Office Depot, Boise Workspace, Continental Office Environments, King Business Interiors, Inc., to authorize the expenditure of five dollars to establish contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($5.00)

Date	Ver.	Action By	Action	Result
10/1/2003	1	CITY CLERK	Attest
9/30/2003	1	MAYOR	Signed
9/29/2003	1	Columbus City Council	Approved	Pass
9/29/2003	1	COUNCIL PRESIDENT	Signed
9/17/2003	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/16/2003	1	CITY ATTORNEY	Reviewed and Approved
9/12/2003	1	EBOCO Reviewer	Reviewed and Approved
9/12/2003	1	ODI DIRECTOR	Reviewed and Approved
9/12/2003	1	Finance - Purchasing Drafter	Sent for Approval
9/10/2003	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
7/21/2003	1	Finance - Purchasing Drafter	Sent for Approval
7/21/2003	1	CITY ATTORNEY	Reviewed and Approved
7/21/2003	1	Finance - Purchasing Drafter	Sent for Approval
7/18/2003	1	ODI DIRECTOR	Reviewed and Approved
7/18/2003	1	Finance - Purchasing Drafter	Sent for Approval
7/18/2003	1	Auditor Reviewer	Reviewed and Approved
7/18/2003	1	CITY AUDITOR	Reviewed and Approved
7/18/2003	1	Finance - Purchasing Drafter	Sent for Approval
7/18/2003	1	City Clerk's Office	Sent back for Clarification/Correction
7/15/2003	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Office Chairs for the Purchasing Office. The term of the proposed option contracts will be three years.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000448HJB). One hundred thirteen (MAJ:100, MBE:9, FBE:4) bids solicited; eight (MAJ:6, FBE:2) bids received.

The Purchasing Office is recommending award of contracts to the low bidders:

Thomas W. Ruff & Company, MAJ, CC#31-4413101, 1,369.36
Office Depot, MAJ, CC#59-2663954, $20,697.30
Boise Workspace, MAJ, CC#82-0477390, $7,035.69
Continental Office Environments, MAJ, CC#31-4413238, $18,491.06
King Business Interiors, Inc., FBE: CC#31-1624533, $7,639.50
Total Estimated Annual Expenditure: $55,232.91

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. Each agency will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director to enter into five contracts for an option to purchase Office Chairs, with Thomas W. Ruff & Company, Office Depot, Boise Workspace, Continental Office Environments, King Business Interiors, Inc., to authorize the expenditure of five dollars to establish contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($5.00)

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on June 5, 2003 and selected the lowest bids; and

WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improvi...