Explanation
BACKGROUND: For the option to purchase folding tables and chairs for the Department of Recreation and Parks, the largest user, and for other City agencies as needed. The term of the proposed option contract would be through December 31, 2007. The Purchasing Office opened formal bids on January 20, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001389). Bids solicited: 77: (MAJ: 66, MBE: 10, and FBE:1). Bids received: 12 (MAJ: 11) (F1: 1).
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:
Item No. 1, 3, 6, 7, 8, 9, 10, 11, 12, and 13 to Mity Lite, Inc. for estimated expenditures of $54,375.00. Mity Lite, Inc. Contract Compliance # 87-0652595.
Items No. 2 and 4 to Office City Express for estimated expenditures of $2,639.00. Office City Express Contract Compliance #35-1903352.
Items 5 and 14 will not be awarded.
Collins and Collins, Capital Equipment, and J.R. Holcomb submitted materially non-responsive bids since Page 3 was not returned. Sico was determined to be materially non-responsive for not signing their bid.
Reasons apparent low bidders did not meet specifications: The chair bid by Global on Item 1 only had a weight capacity of 250 pounds which was not acceptable, specified chair had a capacity of 1,000 pounds. Corporate Interiors bid did not have enough detail on Item 1 to evaluate their bid, and they could not comply with the information needed within the bid deadline. The shell on Global's tables was not acceptable since the shell was not bonded to the wood laminate as specified table was. Alleghney's table was not acceptable since it was not suited to outdoor use, as specified table was; their No. 9 table was unacceptable since it was 33 ½ x 33 ½ and specified table was 36x36. Commercial Concepts' tables were unacceptable since the edge trim was quoted ...
Click here for full text