City of Columbus - File #: 0277-2011

• File #: 0277-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/9/2011
• In control: Recreation & Parks Committee
• On agenda: 2/28/2011
• Final action: 3/2/2011
• Title: To authorize the appropriation, transfer and expenditure of $25,000.00 within the Recreation and Parks Permanent Improvement Fund for materials in conjunction with the sports ball diamond facility improvement project; and to declare an emergency. ($25,000.00)

Date	Ver.	Action By	Action	Result
3/2/2011	1	MAYOR	Signed
3/2/2011	1	CITY CLERK	Attest
2/28/2011	1	Columbus City Council	Approved	Pass
2/28/2011	1	COUNCIL PRESIDENT	Signed
2/17/2011	1	CITY ATTORNEY	Reviewed and Approved
2/17/2011	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
2/15/2011	1	Rec & Parks Drafter	Sent for Approval
2/15/2011	1	Auditor Reviewer	Reviewed and Approved
2/15/2011	1	CITY AUDITOR	Reviewed and Approved
2/15/2011	1	Rec & Parks Drafter	Sent for Approval
2/14/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/11/2011	1	Finance Reviewer	Reviewed and Approved
2/11/2011	1	Finance Reviewer	Reviewed and Approved
2/10/2011	1	Finance Reviewer	Reviewed and Approved
2/9/2011	1	Rec & Parks Drafter	Sent for Approval
2/9/2011	1	REC & PARKS DIRECTOR	Reviewed and Approved
2/9/2011	1	Rec & Parks Drafter	Sent for Approval

Explanation

Background: This ordinance will authorize the appropriation, transfer and expenditure of $25,000.00 in conjunction with the purchase of ball diamond clay that will be used toward improvements to the adult and youth sports softball fields during the summer 2011 season. A $25,000 purchase order will be set up for the purchase of ball diamond clay. The clay will be used to fill in the diamonds, concentrating on all of the wear and tear spots within the infield.

In order to have the materials delivered prior to June 1, 2011, the Department wishes to establish a blanket auditor's certificate in the amount of $25,000.00 while the Purchasing Office executes the bidding procedures. This ordinance will authorize the Purchasing Office to enter into contract with the lowest, most responsive bidder once the procedures are complete.

Emergency action is requested in order to allow the Department to order the materials in time for a June 1, 2011 delivery. These materials will be used for improvements to various adult and youth sports facilities.

Fiscal Impact: $25,000.00 is required and budgeted in the Recreation and Parks Permanent Improvement Fund to meet the financial obligation of these expenditures. The amount of $25,000.00 is being transferred within the Recreation and Parks Permanent Improvement Fund, as shown in Section 2 of this Ordinance.

Title

To authorize the appropriation, transfer and expenditure of $25,000.00 within the Recreation and Parks Permanent Improvement Fund for materials in conjunction with the sports ball diamond facility improvement project; and to declare an emergency. ($25,000.00)


Body

WHEREAS, ball diamond clay is necessary for improvements to various adult and youth diamonds and fields throughout the City; and

WHEREAS, these improvements need to be completed prior to the summer softball/baseball season; and

WHEREAS, an emergency exists in the usual daily operation of the Recreatio...