City of Columbus - File #: 1406-2008

• File #: 1406-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/27/2008
• In control: Utilities Committee
• On agenda: 9/29/2008
• Final action: 10/1/2008
• Title: To authorize the Director of Finance and Management to establish a purchase order with Tri County Ford-Mercury Inc. for the purchase of 4 one ton pick up 4WD single rear wheel trucks and related items, for the Division of Power and Water, and to authorize the expenditure of $121,318.00 from the Water System Operating Fund. ($121,318.00)

Date	Ver.	Action By	Action	Result
10/1/2008	1	CITY CLERK	Attest
9/30/2008	1	MAYOR	Signed
9/29/2008	1	Columbus City Council	Approved	Pass
9/29/2008	1	COUNCIL PRESIDENT	Signed
9/22/2008	1	Columbus City Council	Read for the First Time
9/9/2008	1	Utilities Drafter	Sent to Clerk's Office for Council
9/8/2008	1	FINANCE DIRECTOR	Reviewed and Approved
9/8/2008	1	Utilities Drafter	Sent for Approval
9/8/2008	1	Auditor Reviewer	Reviewed and Approved
9/8/2008	1	CITY AUDITOR	Reviewed and Approved
9/8/2008	1	Utilities Drafter	Sent for Approval
9/8/2008	1	CITY ATTORNEY	Reviewed and Approved
9/5/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/4/2008	1	Finance Reviewer	Reviewed and Approved
9/4/2008	1	Finance Reviewer	Sent for Approval
9/4/2008	1	Utilities Drafter	Sent for Approval
9/4/2008	1	EBOCO Reviewer	Sent for Approval
9/4/2008	1	ODI DIRECTOR	Reviewed and Approved
9/4/2008	1	Finance Reviewer	Reviewed and Approved
9/4/2008	1	Finance Reviewer	Reviewed and Approved
9/3/2008	1	Utilities Drafter	Sent for Approval
9/3/2008	1	Utilities Reviewer	Sent for Approval
9/3/2008	1	UTILITIES DIRECTOR	Reviewed and Approved
9/3/2008	1	Utilities Drafter	Sent for Approval
8/29/2008	1	Utilities Drafter	Sent for Approval
8/29/2008	1	Utilities Reviewer	Reviewed and Approved
8/28/2008	1	Utilities Drafter	Sent for Approval
8/28/2008	1	Utilities Drafter	Sent for Approval
8/27/2008	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a purchase order with Tri County Ford-Mercury Inc. for the purchase of 4 one ton pick up 4WD single rear wheel trucks and related items, for the Division of Power and Water, Watershed Management. The lowest, responsive, responsible bidder is Tri County Ford-Mercury Inc. at $121,318.00. This purchase has been approved by the Fleet Management Division. They do not have MBE/FBE status.

The Purchasing Office opened formal bids on August 21, 2008. Eight (8) bids were received. A tabulation of those bids is available on the attached recommendation letter.

SUPPLIER: Tri County Ford-Mercury Inc., CC# 61-1032578, expiration date: 09/02/2010

Fiscal Impact: The Division of Power and Water has allocated $108,000.00 for 4 one ton pick up 4WD single rear wheel trucks and related items, in the 2008 Budget. $13,318.00 in additional funds will be reprioritized to accommodate this expenditure without increasing the existing budget.

Expenditures for trucks in 2006 was $427,594.24
Expenditures for trucks in 2007 was $487,273.44


Title

To authorize the Director of Finance and Management to establish a purchase order with Tri County Ford-Mercury Inc. for the purchase of 4 one ton pick up 4WD single rear wheel trucks and related items, for the Division of Power and Water, and to authorize the expenditure of $121,318.00 from the Water System Operating Fund. ($121,318.00)


Body

WHEREAS, the Purchasing Office opened formal bids on August 21, 2008 for the purchase of 4 one ton pick up 4WD single rear wheel trucks and related items, for the Division of Power and Water, Watershed Management, and

WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive, and responsible bidder Tri County Ford-Mercury Inc. and,

WHEREAS, it has become necessary to issue a purchase order in accordance with the terms, co...