Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification of an existing contract EL016288 with the Paul Peterson Company for Traffic Control Services. The Division of Power maintains the freeway lighting within the City of Columbus and requires traffic control services to provide single lane closures on the median lanes in both directions on the freeway system when City employees are replacing freeway lighting. The contract language allowed for options to renew for two (2) additional years on a year to year basis, availability of funds, and the approval of Columbus City Council.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds to be expended: The amount of additional funds needed for Modification #2 is $50,000.00. The total cost of the original contract and this modification is $150,000.00.
2. Reasons additional goods/services could not be foreseen: This is a planned modification to provide funding for services needed through May 31, 2017.
3. Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible and best bid received and opened on April 30, 2014, SA005366. This contract will extend the contract for services through May 31, 2017. This is the second of two renewal options allowed by contract language. The contract allows for two (2) renewal options on a year to year basis upon mutual agreement by both parties, available funds, and approval by Columbus City Council.
4. How cost of modification was determined: The cost is based upon the estimated needs at the rates in the existing contract.
Supplier: Paul Peterson Company, CC# 310868875, Expiration: 6/11/16. This supplier does not hold MBE/FBE status.
FISCAL IMP...
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