City of Columbus - File #: 1185-2011

• File #: 1185-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/11/2011
• In control: Finance Committee
• On agenda: 7/25/2011
• Final action: 7/26/2011
• Title: To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Hewlett Packard Printer Equipment UTC with Cannon IV, Inc.; to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
7/26/2011	1	MAYOR	Signed
7/26/2011	1	CITY CLERK	Attest
7/25/2011	1	Columbus City Council	Approved	Pass
7/25/2011	1	COUNCIL PRESIDENT	Signed
7/13/2011	1	Auditor Reviewer	Reviewed and Approved
7/13/2011	1	CITY AUDITOR	Reviewed and Approved
7/13/2011	1	Finance Drafter	Sent for Approval
7/13/2011	1	EBOCO Reviewer	Sent for Approval
7/13/2011	1	ODI DIRECTOR	Reviewed and Approved
7/13/2011	1	Finance Drafter	Sent for Approval
7/13/2011	1	CITY ATTORNEY	Reviewed and Approved
7/13/2011	1	CITY ATTORNEY	Reviewed and Approved
7/13/2011	1	Finance Drafter	Sent to Clerk's Office for Council
7/12/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/12/2011	1	Finance Reviewer	Reviewed and Approved
7/12/2011	1	FINANCE DIRECTOR	Reviewed and Approved
7/12/2011	1	Finance Drafter	Sent for Approval
7/11/2011	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance is for the option to purchase Hewlett Packard Printer Equipment through a UTC established by the Finance and Management Director. The Hewlett Packard Printer Equipment UTC will be used by all City agencies to purchase new printers, supplies, and maintenance. The term of the proposed option contract will be through April 30, 2015, with the option to extend for one additional year. The Purchasing Office opened formal bids on June 9, 2011.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003982). One hundred and eighty two (182) (M1A:8, F1:0) bids were solicited; A total of three (3) bid proposals (M1A:0, F1:0) were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder in compliance with the specifications.

Cannon IV, Inc., CC#51347167 (expires 06/03/2013).

Total Estimated Annual Expenditure: $250,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because Hewlett Packard Printer Equipment is necessary in the work environment of all City agencies and any continued discontinuation of this product would negatively affect the delivery of valuable public services.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Hewlett Packard Printer Equipment UTC with Cannon IV, Inc.; to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ...