City of Columbus - File #: 1197-2009

• File #: 1197-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/2/2009
• In control: Finance & Economic Development Committee
• On agenda: 9/21/2009
• Final action: 9/22/2009
• Title: To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Ultra Low Sulfur Diesel and Biodiesel Fuel UTC with Central Ohio Farmers Co-op, to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; to authorize the Finance and Management Director to cancel the remaining balance on an existing purchase order, to authorize the expenditure of up to $514,632.00; and to declare an emergency. ($514,633.00)

Date	Ver.	Action By	Action	Result
9/22/2009	1	MAYOR	Signed
9/22/2009	1	CITY CLERK	Attest
9/21/2009	1	Columbus City Council	Approved	Pass
9/21/2009	1	COUNCIL PRESIDENT	Signed
9/10/2009	1	Finance - Purchasing Drafter	Sent for Approval
9/10/2009	1	Auditor Reviewer	Reviewed and Approved
9/10/2009	1	CITY AUDITOR	Reviewed and Approved
9/10/2009	1	Finance Drafter	Sent for Approval
9/10/2009	1	CITY ATTORNEY	Reviewed and Approved
9/10/2009	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/9/2009	1	EBOCO Reviewer	Reviewed and Approved
9/9/2009	1	ODI DIRECTOR	Reviewed and Approved
9/3/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/3/2009	1	Finance Reviewer	Reviewed and Approved
9/3/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/3/2009	1	Finance Drafter	Sent for Approval
9/2/2009	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Ultra Low Sulfur Diesel and Biodiesel Fuel for the Department of Finance and Management, the largest user, and for other City agencies as needed. Ultra Low Sulfur Diesel and Biodiesel Fuel is providing an environmentally preferable option to diesel fuel for City vehicles.

The term of the proposed option contract would be two and one half (2 1/2) years. Contract is through February 28, 2012 with the ability to extend for two additional one year periods. The Purchasing Office opened formal bids on August 20, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003339) sixteen (MBE:0, FBE:0) bids were solicited; A total of eight (8) bid proposals (MBE:0, FBE:0) were received.

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidder as follows:

Central Ohio Farmers Co-op CC#311717226 (Expires 03/19/2011)
Total Estimated Annual Expenditure: $ 2,000,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance also establishes authority to cancel an existing purchase order with the current vendor (Circleville Oil) and to issue a new purchase order with Central Ohio Farmers Co-op via the appropriation authority lapsed through said cancellation.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Funding for the purchase order for Fleet Management is available through the cancellation of the purchase order with the current biodisel provider, Circleville Oil.


Title

To authorize and direct the F...