Explanation
This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Key Cleaning Connection, LLC, for custodial services at the Columbus Police Academy, located at 1000 North Hague Avenue.
This modification seeks to add additional funding and extend the term of the Facility Management agreement. It is necessary to extend the term through May 31, 2025 to allow the Department of Finance to bid out these services via Best Value Proposal solicitation. The current contract period ends November 30, 2024.
This contract was formally bid in 2019 and Key Cleaning Connection, LLC, was deemed the lowest, responsive, and responsible bidder. The initial term with four (4) annual renewal options. The initial term for this contract was for the period December 1, 2019 through November 30, 2020 and was authorized via Ordinance 2718-2019. The first renewal option was exercised via Ordinance 1991-2020 for the period December 1, 2020 through November 30, 2021. The second renewal option was exercised via Ordinance 2141-2021 for the period December 1, 2021 through November 30, 2022. The third renewal was exercised via Ordinance 2730-2022 for the period December 1, 2022 through November 30, 2023. The fourth (4th) and final renewal option and renew the contract for the period December 1, 2023 through November 30, 2024, via Ordinance 2741-2023.
The cost breakdown for the additional funds needed are as follows;
Facility Cleaning Service - $161,538.66
Contingency - $5,000.00
Emergency Action is requested to ensure the cleaning services at the Police Academy can continue without interruption.
Fiscal Impact: This ordinance authorizes an expenditure of $166,538.66 from the general fund with Key Cleaning Connection, LLC, for custodial services at the Columbus Police Academy, located at 1000 North Hague Avenue. The Facilities Management Division has sufficient funding in the operating budget fo...
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